Responsibilities:
* Excellent employment opportunity for a Contract Logistics Coordinator in the Foster City, Santa Monica area.
* Looking for a Contracts Logistics Coordinator, who will report to the Director of Vendor Outsourcing.
* Responsible for performing contact administrative and logistics activities in support of the entire contract life cycle for Vendor Outsourcing (VO).
* Will be responsible for routing contracts for e-signatures, creating Purchase Requisition (PR) and submission or Purchase Order (PO) after contract is fully approved.
* Also responsible for managing contract request queue, managing stakeholder inquiries regarding Dev-Core and Apttus, contract e-signature inquiries, PR/PO inquiries, invoice inquiries, uploading contract budget data, and other assigned post contract approval activities.
* This position will require the ability to effectively coordinate post-contract approval activities with both internal and external stakeholders.
* The ideal candidate will have strong coordination skills with demonstrated success in managing multiple stakeholders and works collaboratively with cross functional groups to ensure post-contract approval activities are completed to deliver a fully executed contract.
* Manage inquiries from business stakeholders regarding sourcing and contract requests, including managing VO centralized inbox.
* Manage e-Signature queue in Apttus after a contract is fully approved.
* Manage wet-ink signature requests for VO contracts requiring wet-ink signatures.
* Review and revise e-Signature recipients prior to routing contracts for e-Signature and follow-up with signatories to ensure timely execution of contracts.
* Coordinate PO creation activities with Development Finance, including entry and review of contract financial data to ensure PR and POs are created successfully.
* Perform reviews related to PO/PR entries in SAP/Ariba, including and follow-up with relevant teams to update POs when there are PR/PO corrections needed.
* Enter PR data in Ariba/SAP after Apttus submits contract data to Ariba through integration.
* Create manual PRs in Ariba if PRs cannot be created through Apttus/Ariba integration and automation.
* Coordinate activities with development finance with any assistance/questions on PR/PO, including Legacy POs and converted POs from Oracle EBS to SAP.
* Coordinate activities related to invoice related issues with VO contract managers, finance, and business stakeholders.
* Provide weekly updates to CROs regarding sourcing and contracts during the weekly triage calls with key vendors
* Upload contract data, including CRO budget Data into Budget Data Optimization tool
* Serve as a point of contact for any issues related to PR/PO in CAR and Ariba/SAP.
* Perform validation of contract data including approvals for financial compliance
* Expected to complete tasks and projects under minimal supervision and has the ability to manage competing priorities effectively and proficiently.
*Experience:*
* Candidate has relevant experience in the Pharmaceutical or Biopharmaceutical industry; and, has a BS or BA.
* Required Years of Experience: 5+
* Demonstrates a thorough knowledge of Good Clinical Practice “GCP”, Good Pharmacovigilance
* Practices “GVP”, Good Laboratory Practice “GLP”, Good Documentation Practice “GDP” and ICH E6 R2 compliance requirements.
* Demonstrates a thorough understanding of the end-to-end clinical contracting process, and any associated compliance requirements.
* Top 3 Required Skill Sets: Proven experience creating PR/PO in SAP/Ariba environment, excellent abilities with spreadsheets (MS Excel), Analytical Skills
* Top 3 Nice to Have Skill Sets: Experience with contract lifecycle management systems (i.
e.
, Apttus), experience with DocuSign, experience in drug development setting
Job Type: Contract
Schedule:
* 8 hour shift
Work Location: In person
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