Facilities Specialist

This position is based on Stanford’s main campus and is primarily onsite, subject to operational need.
Interested candidates must include a resume and cover letter to be considered for this position.
Applicants must be authorized to work for any employer in the U.
S.
We are unable to sponsor or take over sponsorship of an employment VISA.
About Us The Stanford Doerr School of Sustainability has a unifying goal of creating a future in which humans and nature thrive together in concert and in perpetuity.
The school's unique three-part structure consisting of departments to drive scholarship and educate students, institutes to innovate across disciplines, and an accelerator to drive policy and technology solutions reimagines how universities can contribute to the planet's sustainability.
We focus on creating knowledge and scaling solutions that benefit our local community and people globally, while also creating a school community that is inclusive of all people.
For more information on the school please click here.
The Stanford Doerr School of Sustainability Facilities Operations Team seeks a full-time proactive, solutions-oriented Facilities Specialist 1 to perform a wide array of work activities while supporting the operations, maintenance, repair, upkeep, finances, and inventory tracking related to the operational readiness of our buildings.
Such facilities include three main campus academic buildings, the Huffington Barn at the O’Donohue Family Stanford Educational Farm, the Hopkins Marine Station campus in Monterey, CA, and other off-site locations.
This is an individual contributor role.
This position provides a fantastic growth opportunity for an individual looking to jump-start their career into a building management/facilities management role in which they will work with adaptable colleagues on a high-functioning team in a positive work culture.
If you are highly motivated, up for a challenge, and know how to get things done, this position may be the right career opportunity for you! This position reports to the Associate Director of Facility Operations on Stanford’s main campus.
Your Responsibilities will include: Serve as property operations/maintenance point of contact for facilities-related issues in assigned building(s), unit(s), lab(s) Examples include initiating work requests and monitoring the completion of routine maintenance service tickets via the ServiceNow help ticket management system and/or internal Stanford Buildings, Grounds, Maintenance (BGM) work order system (ex: trash, utilities, custodial, pest control, long-term preservation, inspections, grounds, landscapes, alarms, systems & equipment) Perform condition assessments based on appearance; initiate preventive maintenance course of action where needed.
Identify, recommend, and implement building operational process modifications for increased productivity and/or cost reduction.
Coordinate maintenance logistics.
Assist in the processing/management of service tickets, work orders, and purchase orders.
Assist in the handling of property administration by completing tagging, data entry, and inventory under the supervision of the Stanford Doerr School property administrative team.
Implement facility security initiatives by distributing keys, providing building access via the Lenel Card Reader system, monitoring access records/data, and assessing and changing access schedules.
Complete project coordination by performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects) where needed.
Work order and purchase order assistance as needed.
Assist in safety management coordination and communication and participate in emergency preparedness, recovery, and business continuity coordination.
- The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.
Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned.
To be successful in this position, you will need: Education & Experience: Associate degree and two years related, demonstrated facilities administration experience, or a combination of education and relevant experience.
Knowledge, Skills, and Abilities: Interpersonal skills and mature judgment are required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
Ability to coordinate and manage multiple projects with competing priorities, meet deadlines, and project plans with short- and long-term end dates.
Working knowledge of applications such as Excel, Word, PowerPoint, and Project.
Experience working with internal and external vendors and services contracting.
Background knowledge of emergency preparedness plans and their implementation, property administration specific to PO tracking, receiving, and inventory control.
Certifications and Licenses: Valid California Non-commercial Driver’s License.
PHYSICAL REQUIREMENTS*: Frequently stand/walk, seated, performs desk-based computer tasks.
Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds.
Rarely kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS: Requires 24-hour response availability seven days per week for emergency situations.
May be exposed to noise > 80dB TWA.
May be working at heights 4 - 10 ft.
WORK STANDARDS: Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, https://adminguide.
stanford.
edu.
The expected pay range for this position is $29.
33 to $41.
83 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.
The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website (https://cardinalatwork.
stanford.
edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply We invite you to apply for this position by clicking on the “Apply for Job” button.
Stanford is an equal employment opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching, and clinical missions.