Research Administrator 1

Company Description Jobs for Humanity is partnering with Stanford University to build an inclusive and just employment ecosystem.
Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals.
This position is open to candidates who reside in and have the legal right to work in the country where the job is located.
Company Name: Stanford University Job Description The Department of Medicine is committed to setting the highest standards for patient care, ground-breaking biomedical research, professional education, teaching, and training.
We are devoted to advancing the science of medicine by developing new methods to prevent, diagnose, and treat all aspects of human disease and strive to provide compassionate and pioneering health care to all of our patients.
The Research Finance Cluster seeks a self-starter and detail-oriented Research Administrator 1 (RA1) to assist staff and leadership with myriad financial transactions related to sponsored grants.
The RA1 will be key in gathering information to prepare budgets, proposal submissions, and tracking expenditures of low-complexity sponsored projects.
The Department of Medicine is an excellent workplace; we embrace diversity and work daily to ensure a sense of belonging.
We believe in promoting within, and this position is a stepping stone to future research administration roles.
Please submit a cover letter and a resume with your online application.
The cover letter should detail your career aspirations, relevant qualifications examples, and how you envision yourself contributing to our Department’s growth.
Duties include: Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines.
Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.
Develop, prepare, and finalize project budgets, and provide budget justification Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
Collaborate with Office of Sponsored Research to ensure awards are set up properly, including costsharing awards if applicable.
Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
Initiate expenditures; monitor post award spending and commitment activity.
Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.
Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.
Participate in contract closeout process and audit inquiries; submit final reports and certificates.
Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.
Participate in and contribute to process improvements and group projects.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.
Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned.
DESIRED QUALIFICATIONS: Experience with sponsored research administration at an academic medical center.
EDUCATION & EXPERIENCE (REQUIRED): Bachelor’s degree and one year of job related experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.
) to properly administer sponsored projects.
Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
Willingness and ability to understand and interpret university policies and procedures.
Excellent oral, written, and verbal communication skills.
Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
Strong accounting skills; knowledge of basic accounting principles.
Ability to complete Cardinal Curriculum I and II while in position.
Extreme attention to detail.
Ability to work well independently, but also to seek assistance when needed.
Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES: Cardinal Curriculum I and II must be completed to remain in this position.
PHYSICAL REQUIREMENTS: Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11-20 pounds.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, https://adminguide.
stanford.
edu/.
This role is open to candidates anywhere in the United States.
Stanford University has five Regional Pay Structures.
The compensation for this position will be based on the location of the successful candidate.
The expected pay range for this position is $59,000 to $90,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.
The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Specifics about the rewards package for this position may be discussed during the hiring process.
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