*General Duties:*
* Greet and welcome clients in a professional and friendly manner
* Answer multi-line phone, screen & direct calls to appropriate person / department
* Assist with project coordination and administration tasks as needed, supporting office of 20 employees – prioritizing Sr.
Project Managers and Estimators
* Order, manage, and maintain common areas and office supplies (Costco, Office Depot, Amazon, weekly groceries, printer supplies, etc.
)
* Create, organize, and print general paperwork, charts, and forms for office and field
* Perform data entry tasks and maintain accurate records
* Manage incoming/outgoing mail and packages via USPS, FedEx, and UPS
* View and address incoming e-mails daily
* Organize, scan, and upload files to cloud software
* Schedule services and coordinate all vehicle maintenances
* Update and maintain vehicle files, monitor warranties, insurance, GPS tracker, Fastrak, etc.
*Requirements: *
* Previous experience as a front desk receptionist or in a similar role is preferred
* Proficient in computer skills - Microsoft Office Suite (Word, Excel, Outlook), Bluebeam/Adobe PDF, Google Docs & Sheets
* Excellent verbal and written communication skills
* Strong organizational skills with the ability to multitask effectively and prioritize as needed
* Knowledge of phone systems and office equipment operation
* Ability to handle sensitive information with confidentiality
* Must have valid driver’s license and able to drive for work related tasks
* Must be self-motivated and work well with other team members
Note: This job description is not intended to be all-inclusive.
The employee may perform other related duties as assigned by their supervisor.
\*\* Dog friendly office \*\*
Job Type: Full-time
Pay: $60,000.
00 - $90,000.
00 per year
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
* No nights
* No weekends
Work Location: In person
Whatsapp
