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Posted : Monday, August 05, 2024 04:12 PM
(San Leandro)
Seeking full-time employment M-F.
Familiar with all aspects of office organization and scheduling, and have worked in several roles, including: payroll (domestic & international); T & E reporting; A/R and A/P; event, travel and meeting scheduling; proofreading/editing; grant research; public relations; reception; switchboards; and customer service.
Proficient with a wide variety of software.
Several years of experience designing and maintaining databases, financial tracking and analysis, preparing correspondence, contracts, reports, trusts and proposals, and managing social media.
Also an independent background in graphic arts, desktop publishing, and social media.
SOFTWARE SKILLS Includes Quickbooks, Google Docs/Drive, Word, ESC, Access, Outlook, Excel, Power Point, Sharepoint, InDesign, Photoshop, Clip Studio Paint, Dreamweaver, Raiser's Edge, Acrobat, Dropbox, Extensis Portfolio, OpenOffice suite, Lotus Notes, Siebel, Filemaker Pro, HTML, Paradox, FoxPro, FTP, and more.
EMPLOYMENT HISTORY S & I Construction Alameda, CA Office manager February 2021- Present • Job scheduling • Customer service • Inspection scheduling • Licenses and permitting • Accounts receivable and payable • Bookkeeping Dream Home Construction Oakland, CA Office manager April 2019-June 2020 • Job scheduling • Proposals • Social media management • Customer service • Inspection scheduling • Records management • Billing Tenderloin Housing Clinic San Francisco, CA Executive assistant to director of property management (temporary) Jan 2018 - Feb 2019 • Calendaring • Inspection scheduling • Reports, including executive summaries and flow charts • Records management and auditing of 22 SRO hotels • Board and other meeting scheduling and transcription • Database management assistance REFCorp Electric San Francisco, CA Office manager/Social Media Manager 2016 - 2017 ● Assistant to owner/CEO ● Calendaring ● Job coordination ● Bookkeeping ● Accounts receivable/accounts payable ● Permits and inspection scheduling ● Records management ● Customer service, reception/phones ● Payroll and reports in Quickbooks ● HR and insurance Ferrous Studios Inc Richmond, CA Office manager/Executive assistant 2013 - 2015 ● Office management ● Assistant to owner/CEO ● Scheduling ● Job coordination ● Accounts receivable/accounts payable, purchasing ● Registration of vehicles (auto fleet, 4 trucks) and permits ● Records management ● Customer service, Reception/phones ● Payroll, invoicing and reports in Quickbooks ● HR and insurance ● Supplies (office, shop) Levinson Benefits Group Oakland, CA Administrative assistant (temp) Apr - Nov 2013 • Graphics and presentation design • Reception/phones • Filing • Reconciliation of agent commission accounts • Data entry and maintenance • Proofreading and editing • Document preparation Olofson Environmental Inc.
Berkeley, CA Office manager/Executive assistant 2012 - 2013 ● Provided support to entire office including owner/president ● Reception/phones ● Filing ● Invoicing of California State Coastal Conservancy, our primary client.
Brought this on schedule(three months behind when I began), assuring regular payment to company.
● Proofreading and editing of annual report and other publications.
● Registration of vehicles (auto, boat) ● Bookkeeping assistance to financial manager in Quickbooks ● Accounts receivable/accounts payable ● Inventory ● Payroll assistance ● Preparation and recording of genetic sample shipments and all other shipping ● Spreadsheet preparation and maintenance ● Other duties as required Port of Seattle Real Estate Portfolio Management Seattle, WA Administrative Assistant (temp) 2011 - 2012 ● Archiving of documents in Sharepoint ● Scheduling and coordination of meetings/travel ● Calendaring for 4+ executives ● Presentation and graphics creation ● Transcription of meeting minutes ● Filing Fred Hutchinson Cancer Research Center/Seattle Cancer Care Alliance Seattle, WA Interim Program & Database Assistant, External Affairs/Communications (temp) 2010 - 2011 ● Archiving and summaries of press clips and videos ● Scheduling and coordination of meetings ● Photo archiving and modification ● Presentation and graphics creation; included creating retrospective presentation for retiring director ● Transcription of meeting minutes ● Editorial assistance and proofreading ● Answering phones for department head • Data entry, auditing, classification, and error-checking of materials management contracts AAA Washington/Journey Magazine Bellevue, WA Illustrator 2008 - 2010 ● Regular illustrator for David Volk's column Last Stop, as well as other graphics, including caricatures and maps.
Bank of America Seattle, WA Reverse Mortgage Assistant (Contract) 2007 - 2008 ● Reconciliation, reporting and adjustments of Reverse Mortgage accounts from Bank of America purchase of Seattle Savings Bank.
All Professional Heating and Cooling Chicago, IL Office Manager 2005 - 2007 ● Customer and vendor relations.
● Bookkeeping.
● A/R & A/P, including all invoicing.
● Payroll and T & E reporting.
● Mail distribution.
● Maintenance of employee files.
● Appointment scheduling.
● Database entry and management.
Further job history available on request.
EDUCATION Loyola University / Chicago, IL 1990-1991 DePaul University / Chicago, IL 1987-1989
Familiar with all aspects of office organization and scheduling, and have worked in several roles, including: payroll (domestic & international); T & E reporting; A/R and A/P; event, travel and meeting scheduling; proofreading/editing; grant research; public relations; reception; switchboards; and customer service.
Proficient with a wide variety of software.
Several years of experience designing and maintaining databases, financial tracking and analysis, preparing correspondence, contracts, reports, trusts and proposals, and managing social media.
Also an independent background in graphic arts, desktop publishing, and social media.
SOFTWARE SKILLS Includes Quickbooks, Google Docs/Drive, Word, ESC, Access, Outlook, Excel, Power Point, Sharepoint, InDesign, Photoshop, Clip Studio Paint, Dreamweaver, Raiser's Edge, Acrobat, Dropbox, Extensis Portfolio, OpenOffice suite, Lotus Notes, Siebel, Filemaker Pro, HTML, Paradox, FoxPro, FTP, and more.
EMPLOYMENT HISTORY S & I Construction Alameda, CA Office manager February 2021- Present • Job scheduling • Customer service • Inspection scheduling • Licenses and permitting • Accounts receivable and payable • Bookkeeping Dream Home Construction Oakland, CA Office manager April 2019-June 2020 • Job scheduling • Proposals • Social media management • Customer service • Inspection scheduling • Records management • Billing Tenderloin Housing Clinic San Francisco, CA Executive assistant to director of property management (temporary) Jan 2018 - Feb 2019 • Calendaring • Inspection scheduling • Reports, including executive summaries and flow charts • Records management and auditing of 22 SRO hotels • Board and other meeting scheduling and transcription • Database management assistance REFCorp Electric San Francisco, CA Office manager/Social Media Manager 2016 - 2017 ● Assistant to owner/CEO ● Calendaring ● Job coordination ● Bookkeeping ● Accounts receivable/accounts payable ● Permits and inspection scheduling ● Records management ● Customer service, reception/phones ● Payroll and reports in Quickbooks ● HR and insurance Ferrous Studios Inc Richmond, CA Office manager/Executive assistant 2013 - 2015 ● Office management ● Assistant to owner/CEO ● Scheduling ● Job coordination ● Accounts receivable/accounts payable, purchasing ● Registration of vehicles (auto fleet, 4 trucks) and permits ● Records management ● Customer service, Reception/phones ● Payroll, invoicing and reports in Quickbooks ● HR and insurance ● Supplies (office, shop) Levinson Benefits Group Oakland, CA Administrative assistant (temp) Apr - Nov 2013 • Graphics and presentation design • Reception/phones • Filing • Reconciliation of agent commission accounts • Data entry and maintenance • Proofreading and editing • Document preparation Olofson Environmental Inc.
Berkeley, CA Office manager/Executive assistant 2012 - 2013 ● Provided support to entire office including owner/president ● Reception/phones ● Filing ● Invoicing of California State Coastal Conservancy, our primary client.
Brought this on schedule(three months behind when I began), assuring regular payment to company.
● Proofreading and editing of annual report and other publications.
● Registration of vehicles (auto, boat) ● Bookkeeping assistance to financial manager in Quickbooks ● Accounts receivable/accounts payable ● Inventory ● Payroll assistance ● Preparation and recording of genetic sample shipments and all other shipping ● Spreadsheet preparation and maintenance ● Other duties as required Port of Seattle Real Estate Portfolio Management Seattle, WA Administrative Assistant (temp) 2011 - 2012 ● Archiving of documents in Sharepoint ● Scheduling and coordination of meetings/travel ● Calendaring for 4+ executives ● Presentation and graphics creation ● Transcription of meeting minutes ● Filing Fred Hutchinson Cancer Research Center/Seattle Cancer Care Alliance Seattle, WA Interim Program & Database Assistant, External Affairs/Communications (temp) 2010 - 2011 ● Archiving and summaries of press clips and videos ● Scheduling and coordination of meetings ● Photo archiving and modification ● Presentation and graphics creation; included creating retrospective presentation for retiring director ● Transcription of meeting minutes ● Editorial assistance and proofreading ● Answering phones for department head • Data entry, auditing, classification, and error-checking of materials management contracts AAA Washington/Journey Magazine Bellevue, WA Illustrator 2008 - 2010 ● Regular illustrator for David Volk's column Last Stop, as well as other graphics, including caricatures and maps.
Bank of America Seattle, WA Reverse Mortgage Assistant (Contract) 2007 - 2008 ● Reconciliation, reporting and adjustments of Reverse Mortgage accounts from Bank of America purchase of Seattle Savings Bank.
All Professional Heating and Cooling Chicago, IL Office Manager 2005 - 2007 ● Customer and vendor relations.
● Bookkeeping.
● A/R & A/P, including all invoicing.
● Payroll and T & E reporting.
● Mail distribution.
● Maintenance of employee files.
● Appointment scheduling.
● Database entry and management.
Further job history available on request.
EDUCATION Loyola University / Chicago, IL 1990-1991 DePaul University / Chicago, IL 1987-1989
• Phone : NA
• Location :
• Post ID: 9030588226
