Administrative / Office Assistant (santa rosa)

Diane Cox Santa Rosa, CA 95403 Work experience Administrative Assistant ACE Cider - Sebastopol, CA October 2019 to January 2024 • Phones • Assisted Controller with A/P & A/R • Filing • Enter invoices from vendors to pay in Sage and NAV • Work close with coworkers and order supplies as needed for production • Order office supplies • Distribute incoming mail • Report State Compliance for product sold to certain states • Submitted brand approval requests to TTB • Ship POS/Samples to sales rep upon request • Order POS and supplies for customer purchase • Request quotes for materials for production, vendors and outside Contractors Office Administrative Assistant Sonoma Beverage Co - Santa Rosa, CA March 2010 to October 2019 • Phones • Scan, file, copy documents • Create POs/WOs • Communicate with A/P & A/R at our parent company • Work close with coworkers and order supplies as needed for production • Order office supplies • Order computer and equipment parts needed for production • Distribute incoming mail • Schedule incoming deliveries and outgoing pick ups • Submit time cards to payroll department • Communicate with the temporary employment agency that sends workers to Sonoma Beverage Co.
• Request quotes for materials for production, vendors and outside Contractors • Complete list of job duties upon request Cashier Home Depot - Windsor, CA September 2014 to March 2020 Cashier Office Manager Webview, Inc - Santa Rosa, CA December 2007 to December 2008 Santa Rosa, CA Webview, Inc.
manufactured and installed machine vision software for large manufacturing companies.
The software assisted with finding defects before their product is completed and distributed.
Laid off due to lack of business.
Company closed.
• Answer phones • Posted invoices payable and payments received in American Contractor • Cut checks to vendors • Bank Deposits • Sent newsletters via email to Sales Leads found through AIA Machine Vision Online • Ordered office supplies and computer parts for components being built • Filling • Prepared shipping labels, packing lists • Packed the product in boxes accordingly and shipped to customer Administrative Assistant Olympic Freight Inc - Windsor, CA May 2006 to November 2007 Olympic Freight is a freight forwarding company hired by apparel companies to arrange the shipment of their product with Cargo Companies.
Schedules are made for the imported product to enter into a US Port in a timely, safe manner.
Laid off due to my job being consolidated into another employee’s position.
Very small company.
• Answer phones • Organized files for each customer and Cargo Company • Called the Cargo Companies to confirm the cargo would be arriving without delay as per agreement • Communicated with Customs for information needed for clearance • Tracked the Bill of Ladings for their freight to be released from Customs and the bank • Drop off outgoing FedEx packages on a daily basis • Ordered office supplies • Filing Receiving Office Clerk-Schedule Incoming Freight-Shipping and Receiving Ritz FoodService - Santa Rosa, CA June 2003 to April 2006 Ritz FoodService was a large food distribution warehouse that delivered food and restaurant supplies to many restaurants, hospitals and schools.
Laid off due to my job being consolidated with another employee’s position.
Receiving Office Clerk-Schedule Incoming Freight-Shipping and Receiving, $13.
35/hr June 2003 - April 2006 • For over 2 years I scheduled appointments for trucking companies delivering our merchandise • Printed, received, edited, updated and closed purchase orders for each delivery received in the warehouse • Excellent verbal communication with the inside buyers to keep them updated on the arrival of their product • Communicated with the sales staff to let them know when a hot item arrived • Worked very close with my supervisor and the warehouse crew • Created shipping labels and shipped product online via UPS, FEDEX, DHL • Researched and corrected mistakes/discrepancies on Purchase Orders with the receiver, buyer or the vendor Experience & Skills With over 15 years of office experience and professional phone etiquette, and over 20 years retail service, I look forward to contributing my experience to your company.
Experience includes: • Scan Documents • Filing • Teams • End of Year File Purging • Shipping/Receiving • Customer Service • Schedule/Confirm Appointments • Internet Research • Phones • Moderate A/R and A/P • Purchase Orders/Work Orders • Distribute mail and messages accordingly • Retail • Cash handling and bank deposits Computer skills • Outlook • Data Entry • DropBox • MS Office • Sage • NAV • American Contractor Accounting • Internet Explorer • Mail Merge • QuickBooks Education • High School Diploma • Empire Business College – Certificate of Basic Bookkeeping (1984-1985)