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Posted : Saturday, February 03, 2024 07:56 AM
The District Attorney’s Office is seeking highly analytical candidates for the position of Management Analyst from within the Office.
Depending on qualifications, the vacancy may be filled at the Associate Management Analyst or Management Analyst level.
Under general direction, the Management Analyst will provide a wide variety of administrative, analytical, and work-flow support to the Office.
Activities include, but are not limited to: Contract negotiations, preparation and monitoring for expert witnesses; Grant management for up to 12 grants for essential victim services, insurance fraud and elder abuse; Receipting, monitoring, and distributing of asset forfeiture funds; Performing statistical analyses and providing recommendations to resolve administrative, budgetary and fiscal issues; working closely with human resources in performing Safety Coordinator duties to include ergonomic compliance; and preparation of Board of Supervisors Memos and Resolutions.
The ideal candidate will be: Knowledgeable of advanced principles and practices of project and program management.
Able to analyze complex problems accurately, develop practical recommendations, and take appropriate action to resolve them.
An effective collaborator who interacts well with diverse personalities, management, colleagues, and the public.
Experienced in preparing and monitoring grants and contracts for services specifically related to operations of a District Attorney’s Office.
Knowledgeable in evaluating programs for effectiveness and provide recommendations.
Examples Of Duties Duties may include, but are not limited to, the following: Conducts a variety of analytical and operational studies regarding departmental and programs, including complex operational, regulatory, or administrative issues; evaluates alternatives, and makes recommendations.
Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations and service delivery methods and procedures in order to maximize funding and minimize costs; assesses and monitors workload and administrative and support systems; identifies opportunities for improvement and develops related recommendations.
Makes verbal presentations of study findings/recommendations to management and/or boards and commissions as assigned.
Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the department.
Plans, oversees, and administers department-specific programs and projects.
Assist the executive management team in developing Outcome Based Measures and Budget Program Plans.
Prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
Conducts special research projects and financial analysis for the department specific as well as countywide programs and usage; produces findings and recommendations and prepares related reports.
Represents the department in interdepartmental, community and/or professional meetings; confers with and coordinates with other County staff on a wide variety of administrative analyses and planning issues.
Ensures compliance with Federal, State, County, and funding agency regulatory and reporting requirements and applicable laws, regulations, and professional practices.
Prepares and submits reports to Board of Supervisor and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
Attends meetings, conferences, workshops, and training sessions and reviews publications and related materials to become and remain current on principles, practices, and new developments in assigned work areas.
Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups and representatives of various organizations.
Prepares contract service plans including RFIs, RFPs and RFQs, negotiates, executes and monitors contract for compliance.
Develops and manages program budgets, including revenue projections and forecasting, multi-year cash flow analysis, cost containment and distribution, and grant funds disbursement; ensures that awards stay within funding limits.
Tracks and monitors the approved budget and prepares periodic budget reviews for submission to grantor.
Formulates, prepares, and communicates budget completion schedules, calendars, and deadlines; coordinates the entire budget process and ensures timely completion.
Facilitates and coordinates the resolution of budgetary issues, including identifying and proposing procedural solutions; reviews all programmatic budget submittals for completeness, accuracy, the appropriate use of funding sources, and adherence to County policies.
Balances expenditures and revenues and identifies funding gaps; assists in resolving funding issues; prepares status reports and manages budgetary control systems; recommends and processes budget amendments.
Performs other duties as assigned.
Qualifications County Status: Only current County of San Mateo employees in the San Mateo County District Attorney’s Office with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date may apply.
Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.
A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field.
At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.
Knowledge of: Project and/or program management, analytical processes, and report preparation techniques.
Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
Principles of mathematical and statistical computations.
Research and reporting methods, techniques, and procedures.
Modern office practices, methods, and computer equipment and applications related to the work, such as, MS Office and Adobe Suites.
English usage, grammar, spelling, vocabulary, and punctuation.
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Principles and practices of county management and government.
Sources of information related to a broad range of county programs, services, and administration.
Basic principles, practices, and procedures of funding sources and grant funds disbursement.
Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
Record keeping principles and procedures.
Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
Ability to: Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
Evaluate and develop improvements in operations, procedures, policies, or methods.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
Establish and maintain a variety of filing, record keeping, and tracking systems.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Plan, organize, and carry out assignments from management staff with minimal direction.
Plan and conduct effective management, administrative, and operational studies.
Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
Licenses and Certifications: Depending upon assignment, possession of a valid California Driver's License.
Application/Examination Departmental Promotional Only.
Only current County of San Mateo employees in the San Mateo County District Attorney’s Office with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date may apply.
Responses to the supplemental questions must be submitted in addition to our regular employment application form.
A resume or reference to a resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions.
Candidates who pass the application screening will be invited to a panel interview (weight: 100%).
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification.
All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.
All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online.
If you are currently on the County's website, you may click the "Apply" button.
If you are not on the County's website, please go to https://jobs.
smcgov.
org to apply.
TENTATIVE RECRUITMENT TIMELINE Final Filing Date: Thursday, January 18, 2024, by 11:59PM PST Application Screening: Week of January 22, 2024 Panel Interviews: Week of February 5, 2024 About the County San Mateo County is centrally located between San Francisco, San Jose, and the East Bay.
With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities.
The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment.
The County seeks to hire, support, and retain employees who reflect our diverse community.
We encourage applicants with diverse backgrounds and lived experiences to apply.
Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.
Analyst: Ximena Burns (01042024) (Management Analyst - D181/D182)
Depending on qualifications, the vacancy may be filled at the Associate Management Analyst or Management Analyst level.
Under general direction, the Management Analyst will provide a wide variety of administrative, analytical, and work-flow support to the Office.
Activities include, but are not limited to: Contract negotiations, preparation and monitoring for expert witnesses; Grant management for up to 12 grants for essential victim services, insurance fraud and elder abuse; Receipting, monitoring, and distributing of asset forfeiture funds; Performing statistical analyses and providing recommendations to resolve administrative, budgetary and fiscal issues; working closely with human resources in performing Safety Coordinator duties to include ergonomic compliance; and preparation of Board of Supervisors Memos and Resolutions.
The ideal candidate will be: Knowledgeable of advanced principles and practices of project and program management.
Able to analyze complex problems accurately, develop practical recommendations, and take appropriate action to resolve them.
An effective collaborator who interacts well with diverse personalities, management, colleagues, and the public.
Experienced in preparing and monitoring grants and contracts for services specifically related to operations of a District Attorney’s Office.
Knowledgeable in evaluating programs for effectiveness and provide recommendations.
Examples Of Duties Duties may include, but are not limited to, the following: Conducts a variety of analytical and operational studies regarding departmental and programs, including complex operational, regulatory, or administrative issues; evaluates alternatives, and makes recommendations.
Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations and service delivery methods and procedures in order to maximize funding and minimize costs; assesses and monitors workload and administrative and support systems; identifies opportunities for improvement and develops related recommendations.
Makes verbal presentations of study findings/recommendations to management and/or boards and commissions as assigned.
Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the department.
Plans, oversees, and administers department-specific programs and projects.
Assist the executive management team in developing Outcome Based Measures and Budget Program Plans.
Prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
Conducts special research projects and financial analysis for the department specific as well as countywide programs and usage; produces findings and recommendations and prepares related reports.
Represents the department in interdepartmental, community and/or professional meetings; confers with and coordinates with other County staff on a wide variety of administrative analyses and planning issues.
Ensures compliance with Federal, State, County, and funding agency regulatory and reporting requirements and applicable laws, regulations, and professional practices.
Prepares and submits reports to Board of Supervisor and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
Attends meetings, conferences, workshops, and training sessions and reviews publications and related materials to become and remain current on principles, practices, and new developments in assigned work areas.
Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups and representatives of various organizations.
Prepares contract service plans including RFIs, RFPs and RFQs, negotiates, executes and monitors contract for compliance.
Develops and manages program budgets, including revenue projections and forecasting, multi-year cash flow analysis, cost containment and distribution, and grant funds disbursement; ensures that awards stay within funding limits.
Tracks and monitors the approved budget and prepares periodic budget reviews for submission to grantor.
Formulates, prepares, and communicates budget completion schedules, calendars, and deadlines; coordinates the entire budget process and ensures timely completion.
Facilitates and coordinates the resolution of budgetary issues, including identifying and proposing procedural solutions; reviews all programmatic budget submittals for completeness, accuracy, the appropriate use of funding sources, and adherence to County policies.
Balances expenditures and revenues and identifies funding gaps; assists in resolving funding issues; prepares status reports and manages budgetary control systems; recommends and processes budget amendments.
Performs other duties as assigned.
Qualifications County Status: Only current County of San Mateo employees in the San Mateo County District Attorney’s Office with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date may apply.
Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.
A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field.
At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.
Knowledge of: Project and/or program management, analytical processes, and report preparation techniques.
Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
Principles of mathematical and statistical computations.
Research and reporting methods, techniques, and procedures.
Modern office practices, methods, and computer equipment and applications related to the work, such as, MS Office and Adobe Suites.
English usage, grammar, spelling, vocabulary, and punctuation.
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Principles and practices of county management and government.
Sources of information related to a broad range of county programs, services, and administration.
Basic principles, practices, and procedures of funding sources and grant funds disbursement.
Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
Record keeping principles and procedures.
Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
Ability to: Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
Evaluate and develop improvements in operations, procedures, policies, or methods.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
Establish and maintain a variety of filing, record keeping, and tracking systems.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Plan, organize, and carry out assignments from management staff with minimal direction.
Plan and conduct effective management, administrative, and operational studies.
Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
Licenses and Certifications: Depending upon assignment, possession of a valid California Driver's License.
Application/Examination Departmental Promotional Only.
Only current County of San Mateo employees in the San Mateo County District Attorney’s Office with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date may apply.
Responses to the supplemental questions must be submitted in addition to our regular employment application form.
A resume or reference to a resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions.
Candidates who pass the application screening will be invited to a panel interview (weight: 100%).
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification.
All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.
All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online.
If you are currently on the County's website, you may click the "Apply" button.
If you are not on the County's website, please go to https://jobs.
smcgov.
org to apply.
TENTATIVE RECRUITMENT TIMELINE Final Filing Date: Thursday, January 18, 2024, by 11:59PM PST Application Screening: Week of January 22, 2024 Panel Interviews: Week of February 5, 2024 About the County San Mateo County is centrally located between San Francisco, San Jose, and the East Bay.
With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities.
The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment.
The County seeks to hire, support, and retain employees who reflect our diverse community.
We encourage applicants with diverse backgrounds and lived experiences to apply.
Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.
Analyst: Ximena Burns (01042024) (Management Analyst - D181/D182)
• Phone : NA
• Location : County of San Mateo Human Resources Department 455 County Center Redwood City,California, San Mateo, CA
• Post ID: 9041580540
