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Posted : Monday, February 26, 2024 03:21 AM
The mission of Free at Last is to rebuild the community from within, reclaiming addicts and giving people who failed in the past the chance to succeed in the future.
Free At Last provides community based, culturally appropriate bilingual (English/Spanish) treatment, intervention and prevention services designed to reduce the exceptionally high rates of substance abuse and HIV infection and to break the cycle of addiction, reunite and rebuild families torn apart by intergenerational addiction, provide alternatives to incarceration, and foster economic self- sufficiency.
POSITION SUMMARY: The Accounts Payable and Receivable Specialist provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under his or her control.
The Accounts Payable and Receivable Specialist’s primary responsibility is to manage accounts receivable and payable for all Free at Last programs, reconcile accounts, process invoices, manage/maintain all financial records, generate financial reports and more.
The Accounts Payable and Receivable Specialist works as part of a team with staff to enforce Free at Last policies/procedures, maintain program structure, and provide a safe environment for clients and staff.
DUTIES PERFORMED: •Conduct accounts receivable activities via computer (Word, Excel, and Quick Books) and/or hard copy for transitional, outpatient, Driving Under the Influence (DUI) First Offender Program, and residential programs.
•Conduct daily finance department operations, including check runs, and check endorsements.
•Record and maintain all aspects of Free at Last’s accounting records, including daily entry of accounts receivable, payable and posting of expenditures.
•Follow established financial policies and procedures for processing receipts, cash etc.
•Prepare, get your supervisor’s approval and signature and make the weekly bank deposit.
•Maintain up-to-date billing system and prepare/send invoices for payment of services.
•Perform billing, collection and reporting activities according to management and contractor specifications and deadlines.
•Follow up on, collect and allocate outstanding accounts receivable with regularly status reports to supervisor.
•Reconcile accounts receivable/payable and allocate revenues/expenses according to contracts and grants.
•Collect and analyze data and prepare special financial reports for management as needed.
•Investigate and resolve revenue and/or expense discrepancies as requested.
•Communicate with vendors and contractors via phone, email, mail or personally as authorized by supervisor.
•Monitor account details for non-payments, delayed payments and other irregularities.
•Generate age analysis and review Accounts Receivable aging reports to ensure compliance.
•Draft business thank you letters for individual, corporate and foundation donations.
•Complete work assignments in compliance with policies and procedures to avoid disallowances by funders for services provided (e.
g.
, verify accuracy and completeness of data entry/paperwork).
•Work as part of a team to avoid Fraud, Waste and Abuse of resources that may result in disallowances by funders.
••Attend required staff and inter-agency meetings and training sessions as required.
•Demonstrate professionalism, courtesy, collegiality, initiative and resourcefulness at all times.
•Strive to achieve mutual respect and build self-esteem and motivation in all client settings.
•Strive to develop friendly and positive relationships among staff, clients, volunteers and the general public.
•Cover front-desk Receptionist and Drop-In Center responsibilities as assigned by supervisor.
•Perform other duties as assigned by supervisor.
MINIMUM QUALIFICATIONS FOR EMPLOYMENT: •High school diploma or GED equivalent.
•College-level business coursework in related fields (e.
g.
, accounting, bookkeeping, business).
•Ability to pass and maintain Adult, Infant and Child CPR certification.
•Ability to pass and maintain TB Clearance test.
•Valid California Driver’s License and maintains a safe driving record.
•Maintain current required auto insurance for assigned transportation duties.
•Abstinence from alcohol and any other substance.
•Ability to transport/accompany clients to/from appointments at referral agencies in assigned program vehicle and in accordance with Free at Last’s established Policy on Business-Related Driving.
•Strong interest in working with clients in recovery.
EDUCATION AND EXPERIENCE: •1-3 years accounts receivable and general accounting experience •A minimum of two years’ continuous work experience or an equivalent combination of education, training and experience from which comparable knowledge, skills and abilities have been attained.
KNOWLEDGE, SKILLS & ABILITIES: •Strong working knowledge of accounts receivable and payable.
•Strong knowledge of general bookkeeping procedures and general accounting principles.
•Working knowledge of office administration and procedures.
•Knowledge of regulatory standards and compliance requirements.
•Strong computer skills with proficiency in accounting and spreadsheet software (QuickBooks, Word, Excel).
•Detail-oriented and strong organizational skills.
•Proficiency and accuracy in basic mathematics and able to perform calculations quickly.
•Demonstrated leadership and customer service skills.
•Honest, trustworthy and demonstrated ability to handle confidential information.
•Knowledge and familiarity with East Palo Alto community and/or other ethnically diverse communities highly desirable.
•Ability to work effectively with clients, staff and people of different backgrounds, abilities, opinions and perceptions.
•Excellent oral/written communication skills and strong use of correct English language usage and grammar.
•Ability to complete written documentation accurately and legibly using correct English grammar and before established deadlines.
•Ability to communicate regularly with supervisor, staff, submit reports, take constructive feedback and follow assigned directions.
•Ability to read and interpret documents such as schedules, written internal communications policies, operating and maintenance instructions, and policy and procedure manuals.
•Ability to adhere to program policies and procedures and assigned work schedule.
•Ability to manage alphabetical and numerical computerized and paper files.
•Excellent time management skills.
•Team player with the ability to be flexible and work under pressure.
•Caring and compassionate.
Free At Last provides community based, culturally appropriate bilingual (English/Spanish) treatment, intervention and prevention services designed to reduce the exceptionally high rates of substance abuse and HIV infection and to break the cycle of addiction, reunite and rebuild families torn apart by intergenerational addiction, provide alternatives to incarceration, and foster economic self- sufficiency.
POSITION SUMMARY: The Accounts Payable and Receivable Specialist provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under his or her control.
The Accounts Payable and Receivable Specialist’s primary responsibility is to manage accounts receivable and payable for all Free at Last programs, reconcile accounts, process invoices, manage/maintain all financial records, generate financial reports and more.
The Accounts Payable and Receivable Specialist works as part of a team with staff to enforce Free at Last policies/procedures, maintain program structure, and provide a safe environment for clients and staff.
DUTIES PERFORMED: •Conduct accounts receivable activities via computer (Word, Excel, and Quick Books) and/or hard copy for transitional, outpatient, Driving Under the Influence (DUI) First Offender Program, and residential programs.
•Conduct daily finance department operations, including check runs, and check endorsements.
•Record and maintain all aspects of Free at Last’s accounting records, including daily entry of accounts receivable, payable and posting of expenditures.
•Follow established financial policies and procedures for processing receipts, cash etc.
•Prepare, get your supervisor’s approval and signature and make the weekly bank deposit.
•Maintain up-to-date billing system and prepare/send invoices for payment of services.
•Perform billing, collection and reporting activities according to management and contractor specifications and deadlines.
•Follow up on, collect and allocate outstanding accounts receivable with regularly status reports to supervisor.
•Reconcile accounts receivable/payable and allocate revenues/expenses according to contracts and grants.
•Collect and analyze data and prepare special financial reports for management as needed.
•Investigate and resolve revenue and/or expense discrepancies as requested.
•Communicate with vendors and contractors via phone, email, mail or personally as authorized by supervisor.
•Monitor account details for non-payments, delayed payments and other irregularities.
•Generate age analysis and review Accounts Receivable aging reports to ensure compliance.
•Draft business thank you letters for individual, corporate and foundation donations.
•Complete work assignments in compliance with policies and procedures to avoid disallowances by funders for services provided (e.
g.
, verify accuracy and completeness of data entry/paperwork).
•Work as part of a team to avoid Fraud, Waste and Abuse of resources that may result in disallowances by funders.
••Attend required staff and inter-agency meetings and training sessions as required.
•Demonstrate professionalism, courtesy, collegiality, initiative and resourcefulness at all times.
•Strive to achieve mutual respect and build self-esteem and motivation in all client settings.
•Strive to develop friendly and positive relationships among staff, clients, volunteers and the general public.
•Cover front-desk Receptionist and Drop-In Center responsibilities as assigned by supervisor.
•Perform other duties as assigned by supervisor.
MINIMUM QUALIFICATIONS FOR EMPLOYMENT: •High school diploma or GED equivalent.
•College-level business coursework in related fields (e.
g.
, accounting, bookkeeping, business).
•Ability to pass and maintain Adult, Infant and Child CPR certification.
•Ability to pass and maintain TB Clearance test.
•Valid California Driver’s License and maintains a safe driving record.
•Maintain current required auto insurance for assigned transportation duties.
•Abstinence from alcohol and any other substance.
•Ability to transport/accompany clients to/from appointments at referral agencies in assigned program vehicle and in accordance with Free at Last’s established Policy on Business-Related Driving.
•Strong interest in working with clients in recovery.
EDUCATION AND EXPERIENCE: •1-3 years accounts receivable and general accounting experience •A minimum of two years’ continuous work experience or an equivalent combination of education, training and experience from which comparable knowledge, skills and abilities have been attained.
KNOWLEDGE, SKILLS & ABILITIES: •Strong working knowledge of accounts receivable and payable.
•Strong knowledge of general bookkeeping procedures and general accounting principles.
•Working knowledge of office administration and procedures.
•Knowledge of regulatory standards and compliance requirements.
•Strong computer skills with proficiency in accounting and spreadsheet software (QuickBooks, Word, Excel).
•Detail-oriented and strong organizational skills.
•Proficiency and accuracy in basic mathematics and able to perform calculations quickly.
•Demonstrated leadership and customer service skills.
•Honest, trustworthy and demonstrated ability to handle confidential information.
•Knowledge and familiarity with East Palo Alto community and/or other ethnically diverse communities highly desirable.
•Ability to work effectively with clients, staff and people of different backgrounds, abilities, opinions and perceptions.
•Excellent oral/written communication skills and strong use of correct English language usage and grammar.
•Ability to complete written documentation accurately and legibly using correct English grammar and before established deadlines.
•Ability to communicate regularly with supervisor, staff, submit reports, take constructive feedback and follow assigned directions.
•Ability to read and interpret documents such as schedules, written internal communications policies, operating and maintenance instructions, and policy and procedure manuals.
•Ability to adhere to program policies and procedures and assigned work schedule.
•Ability to manage alphabetical and numerical computerized and paper files.
•Excellent time management skills.
•Team player with the ability to be flexible and work under pressure.
•Caring and compassionate.
• Phone : NA
• Location : Palo Alto,CA
• Post ID: 9011793549
