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We are a local HVAC contractor looking for an exceptional candidate to fill the Accounts Payable Coordinator role.
An ideal candidate will be friendly, and data-driven with strong organizational and communication skills and excellent attention to detail.
POSITION SUMMARY
Ensures that accounts payable data is reconciled and processed in a confidential and timely manner.
The Accounts Payable Coordinator is also responsible for overseeing the processing of check runs and expense receipts and ensuring the prompt and accurate processing of disbursements to vendors.
The Accounts Payable Coordinator performs full cycle accounts payable processing, ensuring payment approvals, proper account coding, discrepancy resolution, correct payments, and monitoring AP aging and system discrepancies.
DUTIES & RESPONSIBILITIES
-Receive, monitor, match packing lists to purchase orders, and verify invoice accuracy.
-Code invoices to the appropriate general ledger accounts.
-Enter accounts payable overhead and job expense invoices.
-Ensure all payables are processed in a timely and accurate manner.
-Ensure all company credit card transactions are entered daily.
-Process employee business expense receipts.
-Obtain payment approvals based on internal controls and authorization requirements.
-Prepare check runs and payment disbursements.
-Match and reconcile payments to invoices.
-Reconcile vendor and credit card statements.
-Research and resolve invoice discrepancies and issues.
-Monitor payables and aging audit reports.
-Audit supplier invoices.
-Ensure conformance with applicable vendor requirements, when needed.
-Communicate with staff and vendors regarding accounts payable inquiries.
-Year-end procedures such as 1099 preparation and distribution.
-Oversee filing systems and records keeping of accounts payable.
-Involved in other specific accounting projects as needed.
-Research and copies of documentation as needed by managers.
-Assist with the design and implementation of new/updated procedures.
-Assist with incoming phone lines when needed.
Education & Experience:
High school diploma or equivalent required, Associate’s degree preferred.
Previous experience in Accounts Payable is required.
*Applicants with mid-level Sage accounting software experience will be considered first.
Benefits:
Paid Vacation, Sick, And Holidays
Medical & Dental Insurance
401(k) Matching