Posted : Monday, August 12, 2024 08:43 AM
Assistant Registrar
San Mateo County Community College District
Posting Number: 20141679S
Department: Admissions & Records SKY (DEPT)
Location: Skyline College
Position Number: 2C2148
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Note:
Min Salary: $91,668 (annual)
Max Salary: $116,112 (annual)
Position Type: Administrative/Supervisory Positions
Who We Are:
The San Mateo County Community College District is committed to achieving educational equity for all students.
As outlined in the Districts Strategic Plan, "success, equity, and social justice for our students are longstanding goals.
" The Districts "Students First" Strategic Plan is focused on "Student Success, Equity and Social Justice.
" We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders.
When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.
The College and the District: Skyline College is part of the San Mateo County Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 16,000 students each academic year.
Skyline College has a diverse student population that is a reflection of the communities that it serves.
Detailed information about the student population, including data related to student success, can be found on Skyline Colleges Office of Planning, Research and Institutional Effectiveness (PRIE) website.
Who We Want: We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations.
Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community.
The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps.
The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
The Position: Under the direction of the Registrar, the Assistant Registrar is involved in planning, developing, and implementation of a variety of student enrollment services, such as admissions, registration, processing of grades, maintenance of student and course records, verification of student enrollment, certification of graduation, and production of transcripts and diplomas.
The Assistant Registrar assists management staff in planning department policies, procedures, short- and long-range service delivery methods and objectives, in addition to serving as immediate supervisor to department staff.
Public contact is extensive, and includes staff, students, other educational institutions, government agencies and the general public for the purpose of exchanging information related to registration, admissions, certification, documentation, graduation and other processes.
A high degree of independent judgment and creativity are required to resolve frequent minor and occasional major problems that arise.
Consequences of errors in judgment can be costly in employee time and public relations.
The Assistant Registrar supervises the work of clerical staff and student assistants as assigned.
Duties and Responsibilities: The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position.
The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
Exchanges information with department, College and District staff regarding enrollment services and collaborates with other departments such as Counseling Services, Financial Aid, Outreach, and Articulation on a variety of academic support services Assists with planning, developing, and implementing student enrollment services, such as admissions, registration, grade processing, student records, student enrollment verifications, graduation certifications, production of transcripts and diplomas, residency requirements, and student eligibility Interprets and applies the laws and regulations of the California Education Code, College procedures, policies and regulations, and other state and federal laws relating to admissions, residency, veterans, and immigration laws Provides input into planning, implementation, and maintenance of computer programs, screens and reports related to enrollment services and documentation, including DegreeWorks degree audit software Confers with Registrar and other staff to develop, implement and evaluate operational policies, procedures and delivery models for customer services Makes presentations to small and large groups regarding enrollment policies, procedures, timelines, electronic services, fees, and required forms Trains staff in new and modified enrollment services and procedures Supervises the work of staff Uses available resources and researches updated information to resolve complex procedural and compliance issues Composes and prepares correspondence, memoranda, informational materials, surveys, and other materials Uses a database to set up and maintain a variety of complex data files of student enrollment, and data related to transcripts, transfers, certification, graduation, student eligibility, support services, demographics and fees Assists with monitoring the collection of data elements required by the state and federal government for various reports Uses spreadsheets and a variety of computer software to research, format data for, and prepare special and regular demographic, statistical and financial reports, correspondence, forms, surveys and informational materials Protects the confidentiality of student academic records by enforcing the provisions of the Family Educational Rights and Privacy Act Assists in ensuring the timeliness of the process of posting grades, grade changes, and academic standing Drives a motor vehicle to attend meetings, workshops and other events Performs other related duties as assigned Minimum Qualifications: Bachelors degree in business administration or a closely related field OR an equivalent combination of education and experience Successful work experience of increasing responsibility in educational enrollment services Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff Skill in the use of a variety of computer software to research, compile, format, and prepare documentation, complex reports, and other written materials Demonstrated skills in written and oral communication, including giving clear and concise instructions Skill in supervising the work of others Demonstrated skill in working effectively as part of a customer service team Physical Requirements: This classification requires attention to detail; oral communication to small and large groups, including persuasive communication and problem resolution; adaptability; flexibility; data comparison and interpretation; attention to details; manual dexterity; reaching, pulling, pushing; good memory; multi-tasking; work under deadline pressure; tact, patience and sensitivity; in order to perform the essential functions.
Equivalence to Minimum Qualifications: Knowledge, Skills and Abilities: Knowledge of student enrollment services policies, procedures and regulations applicable to community colleges Knowledge of supportive resources available to students for admission, enrollment and retention Skill in establishing and maintaining respectful and sensitive working relationships with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds Skill in training, supervising and evaluating the work of others Skill in using a database and a variety of computer software to set up, format, modify and retrieve complex data, compose and prepare correspondence, reports, memoranda, narratives and other written materials Skill in oral communication, including giving clear and concise instructions Skill in written communication Skill in working accurately with detailed information under deadline pressure Ability to lead and promote effective and efficient customer service work teams Preferred Qualifications: Benefits: Benefits include paid holidays, vacation and sick leave.
The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents.
Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program.
Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California.
Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date: 11/01/2023 First Review Date: 11/22/2023 Close Date: Open Until Filled: Yes Special Instructions Summary: Required Application Materials All applicants are required to submit: 1.
A completed online District application form (go to https://jobs.
smccd.
edu to complete the application and to apply for this position).
2.
A resume that details all relevant education, training, and other work experience.
3.
A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities.
Meeting the minimum qualifications does not guarantee an interview.
As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact: SMCCCD Office of Human Resources 3401 CSM Drive San Mateo, CA 94402 Tel.
: (650) 574-6555 Fax: (650) 574-6574 Email: smccdjobs@smccd.
edu Web Page: https://smccd.
edu/humanresources/ Conditions of Employment: Prior to employment, the selected candidate will be required to complete the following: 1.
Submit official transcripts (applies to all faculty or educational administrative positions) 2.
Submit verifications of prior employment 3.
Satisfactory references 4.
Successfully being cleared for employment through the background checking process In addition to background checks, the District may review publicly available information about a candidate on the Internet.
If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5.
Present original documents for proof of eligibility to work in the United States 6.
Approval of your employment by the SMCCCD Board of Trustees 7.
Provide a certificate of Tuberculosis exam for initial employment.
8.
Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment).
Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime.
However, consideration may be given to those whose drug convictions occurred more than five years ago.
A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
As outlined in the Districts Strategic Plan, "success, equity, and social justice for our students are longstanding goals.
" The Districts "Students First" Strategic Plan is focused on "Student Success, Equity and Social Justice.
" We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders.
When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.
The College and the District: Skyline College is part of the San Mateo County Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 16,000 students each academic year.
Skyline College has a diverse student population that is a reflection of the communities that it serves.
Detailed information about the student population, including data related to student success, can be found on Skyline Colleges Office of Planning, Research and Institutional Effectiveness (PRIE) website.
Who We Want: We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations.
Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community.
The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps.
The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
The Position: Under the direction of the Registrar, the Assistant Registrar is involved in planning, developing, and implementation of a variety of student enrollment services, such as admissions, registration, processing of grades, maintenance of student and course records, verification of student enrollment, certification of graduation, and production of transcripts and diplomas.
The Assistant Registrar assists management staff in planning department policies, procedures, short- and long-range service delivery methods and objectives, in addition to serving as immediate supervisor to department staff.
Public contact is extensive, and includes staff, students, other educational institutions, government agencies and the general public for the purpose of exchanging information related to registration, admissions, certification, documentation, graduation and other processes.
A high degree of independent judgment and creativity are required to resolve frequent minor and occasional major problems that arise.
Consequences of errors in judgment can be costly in employee time and public relations.
The Assistant Registrar supervises the work of clerical staff and student assistants as assigned.
Duties and Responsibilities: The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position.
The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
Exchanges information with department, College and District staff regarding enrollment services and collaborates with other departments such as Counseling Services, Financial Aid, Outreach, and Articulation on a variety of academic support services Assists with planning, developing, and implementing student enrollment services, such as admissions, registration, grade processing, student records, student enrollment verifications, graduation certifications, production of transcripts and diplomas, residency requirements, and student eligibility Interprets and applies the laws and regulations of the California Education Code, College procedures, policies and regulations, and other state and federal laws relating to admissions, residency, veterans, and immigration laws Provides input into planning, implementation, and maintenance of computer programs, screens and reports related to enrollment services and documentation, including DegreeWorks degree audit software Confers with Registrar and other staff to develop, implement and evaluate operational policies, procedures and delivery models for customer services Makes presentations to small and large groups regarding enrollment policies, procedures, timelines, electronic services, fees, and required forms Trains staff in new and modified enrollment services and procedures Supervises the work of staff Uses available resources and researches updated information to resolve complex procedural and compliance issues Composes and prepares correspondence, memoranda, informational materials, surveys, and other materials Uses a database to set up and maintain a variety of complex data files of student enrollment, and data related to transcripts, transfers, certification, graduation, student eligibility, support services, demographics and fees Assists with monitoring the collection of data elements required by the state and federal government for various reports Uses spreadsheets and a variety of computer software to research, format data for, and prepare special and regular demographic, statistical and financial reports, correspondence, forms, surveys and informational materials Protects the confidentiality of student academic records by enforcing the provisions of the Family Educational Rights and Privacy Act Assists in ensuring the timeliness of the process of posting grades, grade changes, and academic standing Drives a motor vehicle to attend meetings, workshops and other events Performs other related duties as assigned Minimum Qualifications: Bachelors degree in business administration or a closely related field OR an equivalent combination of education and experience Successful work experience of increasing responsibility in educational enrollment services Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff Skill in the use of a variety of computer software to research, compile, format, and prepare documentation, complex reports, and other written materials Demonstrated skills in written and oral communication, including giving clear and concise instructions Skill in supervising the work of others Demonstrated skill in working effectively as part of a customer service team Physical Requirements: This classification requires attention to detail; oral communication to small and large groups, including persuasive communication and problem resolution; adaptability; flexibility; data comparison and interpretation; attention to details; manual dexterity; reaching, pulling, pushing; good memory; multi-tasking; work under deadline pressure; tact, patience and sensitivity; in order to perform the essential functions.
Equivalence to Minimum Qualifications: Knowledge, Skills and Abilities: Knowledge of student enrollment services policies, procedures and regulations applicable to community colleges Knowledge of supportive resources available to students for admission, enrollment and retention Skill in establishing and maintaining respectful and sensitive working relationships with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds Skill in training, supervising and evaluating the work of others Skill in using a database and a variety of computer software to set up, format, modify and retrieve complex data, compose and prepare correspondence, reports, memoranda, narratives and other written materials Skill in oral communication, including giving clear and concise instructions Skill in written communication Skill in working accurately with detailed information under deadline pressure Ability to lead and promote effective and efficient customer service work teams Preferred Qualifications: Benefits: Benefits include paid holidays, vacation and sick leave.
The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents.
Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program.
Classified employees participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California.
Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date: 11/01/2023 First Review Date: 11/22/2023 Close Date: Open Until Filled: Yes Special Instructions Summary: Required Application Materials All applicants are required to submit: 1.
A completed online District application form (go to https://jobs.
smccd.
edu to complete the application and to apply for this position).
2.
A resume that details all relevant education, training, and other work experience.
3.
A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities.
Meeting the minimum qualifications does not guarantee an interview.
As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact: SMCCCD Office of Human Resources 3401 CSM Drive San Mateo, CA 94402 Tel.
: (650) 574-6555 Fax: (650) 574-6574 Email: smccdjobs@smccd.
edu Web Page: https://smccd.
edu/humanresources/ Conditions of Employment: Prior to employment, the selected candidate will be required to complete the following: 1.
Submit official transcripts (applies to all faculty or educational administrative positions) 2.
Submit verifications of prior employment 3.
Satisfactory references 4.
Successfully being cleared for employment through the background checking process In addition to background checks, the District may review publicly available information about a candidate on the Internet.
If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5.
Present original documents for proof of eligibility to work in the United States 6.
Approval of your employment by the SMCCCD Board of Trustees 7.
Provide a certificate of Tuberculosis exam for initial employment.
8.
Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment).
Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime.
However, consideration may be given to those whose drug convictions occurred more than five years ago.
A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
• Phone : (650) 574-6555
• Location : 3401 Csm Dr, San Mateo, CA
• Post ID: 9003965056