Airport Business Analyst (Departmental Promotional Only)

The County of San Mateo Airports Division is currently looking for qualified candidates for the position of Airport Business Analyst.
The Airport Business Analyst is a critical component in the strategic and operational development of the County of San Mateo airports.
Reporting to the Assistant Airport Manager, this role is responsible for a variety of key functions, including negotiating and preparing commercial lease agreements, managing Requests for Proposals, and overseeing vendor contracts.
An important aspect of this position is the development and oversight of the annual airport budget with a focus on strategic planning.
The Analyst will maintain a detailed database of business/commercial agreements and account receivables, ensuring compliance with local, state, and federal regulations.
Additionally, the role involves maintaining current real property appraisals, overseeing significant contracts, and managing documentation related to FAA and Caltrans grants.
The selected candidate will also be responsible for maintaining airport consultant agreements, tracking and reporting Based Aircraft to the FAA as needed, and ensuring adherence to airport business standards and policies.
This role includes selecting, training, supervising, and evaluating the airport administrative staff, as well as performing various related duties as assigned.
Through these functions, the Airport Business Analyst plays a vital role in contributing to the economic development and operational efficiency of the airports.
This is a Departmental Promotional Only recruitment.
Only current County of San Mateo employees in the Department of Public Works with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential or Management extra-help/limited term, or SEIU or AFSCME represented extra help/limited term position prior to the final filing date may apply.
About the County of San Mateo Airports Division Located in the scenic settings of Northern California, the Half Moon Bay and San Carlos Airports are integral parts of the County of San Mateo’s aviation landscape.
Both airports serve as vital assets to the community, not only in terms of transportation but also as crucial hubs for emergency services, disaster relief, and community safety.
The airports provide a variety of emergency services and response functions including Air-Ambulance and Medivac flights, law enforcement and homeland security patrols, and Coast Guard sea-rescue operations.
The County of San Mateo Airports are vibrant centers for aviation activities, home to approximately 450 aircraft and more than 25 aviation-related businesses.
With San Carlos Airport generating over 100,000 aircraft operations annually, these airports are not just transit points but also key contributors to the local economy.
The airports are self-funded and are recognized as the top employer in the region for aviation professionals.
Offering extensive opportunities for education and training, these airports are ideal for those seeking careers in aviation, and provide a platform for aspiring pilots, mechanics, and airport employees to thrive in a dynamic and progressive environment.
Examples Of Duties Primary responsibilities and duties of the Airport Business Analyst may include, but are not limited to, the following: Develops and manages program budgets, including revenue projections and forecasting, multi-year cash flow analysis, cost containment and distribution, and grant funds disbursement; and ensures that awards stay within funding limits.
Develops and presents annual and mid-cycle operating and capital budgets; prepares preliminary budget estimates, including salary and benefits projections; conducts meetings with management to evaluate revenue and expenditure requests and keep all parties apprised of issues, challenges, and resolution thereof; and prepares budget documents.
Tracks and monitors the adopted budget and prepares periodic budget reviews for submission to County departments, administration, and the Board of Supervisors.
Formulates, prepares, and communicates budget completion schedules, calendars, and deadlines; and coordinates the entire budget process and ensures timely completion.
Reviews and monitors long-term goals, budget objectives, and performance measures as well as multi-year forecasts of revenues, expenditures, and fund balances.
Facilitates and coordinates the resolution of cross-departmental budgetary issues, including identifying and proposing procedural solutions; and reviews all departmental budget submissions for completeness, accuracy, the appropriate use of funding sources, and adherence to County policies.
Balances expenditures and revenues and identifies funding gaps; assists departments in resolving funding issues; prepares status reports and manages budgetary control systems; and recommends and processes budget amendments.
The ideal candidate will have knowledge and experience in: Principles and practices of Enterprise Fund budget preparation, administration, and control.
Pertinent local, state, and federal aviation rules, regulations, and policies.
Environmental documentation processes including NEPA, CEQA, and FAA project formulation requirements.
FAA grant assurances, Federal Aviation Regulations, Airport Capital Improvement Program project planning, and funding, which Includes, but is not limited to scope of work definition, project and funding feasibility assessment, cost estimates, identification of funding sources, design and review of plans and specifications, vendor/contractor selections, job expenditure management, and project budgeting.
Qualifications Education and Experience: Any combination of education and experience that would likely provide the required knowledge and skills is qualifying.
A typical way to qualify is: Experience: At least three years of experience in managing airport business agreements, ensuring compliance with aviation rules and regulations, vendor contact management, and drafting commercial lease agreements, along with preparing related documents for Board of Supervisor approval.
Education: Equivalent graduation from an accredited four-year college or university with major coursework in aviation management, business administration, public administration, or a related field.
Knowledge of: Project and/or program management, analytical processes, and report preparation techniques.
Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
Principles of mathematical and statistical computations.
Research and reporting methods, techniques, and procedures.
Modern office practices and methods and computer equipment and applications related to the work.
English usage, grammar, spelling, vocabulary, and punctuation.
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
Principles and practices of public administration as applied to operational units and program administration.
Principles and practices of county management and government.
Sources of information related to a broad range of county programs, services, and administration.
Basic principles, practices, and procedures of funding sources and grant funds disbursement.
Principles and practices of contract administration and evaluation, public agency budget development and administration, and sound financial management policies and procedures.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned divisions.
Record keeping principles and procedures.
Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
Skill/Ability to: Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
Evaluate and develop improvements in operations, procedures, policies, or methods.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
Establish and maintain a variety of filing, record keeping, and tracking systems.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; and organize own work, set priorities, and meet critical time deadlines.
Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Plan, organize, and carry out assignments from management staff with minimal direction.
Plan and conduct effective management, administrative, and operational studies.
Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Effectively represent the department and the County in meetings with governmental agencies, community groups, and various business, professional, and regulatory organizations, and in meetings with individuals.
Application/Examination Departmental Promotional Only.
Only current County of San Mateo employees in the Department of Public Works with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date may apply.
Depending on the number of applicants, a screening committee may select those candidates whose education and/or experience appear to best meet the needs of the position based solely on the information provided in the application documents.
Because of this screening process, not all applicants who meet the minimum qualifications are guaranteed advancement to the next phase of the examination process.
All examinations will be given in San Mateo County, California, and all applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online.
If you are currently on the County's website, you may click the “Apply” button.
If you are not on the County's website, please go to https://jobs.
smcgov.
org/ to apply.
Responses to the Supplemental Questionnaire must be submitted in addition to the standard County employment application form.
A resume will not be accepted as a substitute for the required application materials.
Online applications must be received by the Human Resources Department before midnight on the final filing date.
Tentative Recruitment Schedule Application Deadline: January 30th, 2024, 11:59 p.
m.
Application Screening (tentative): Week of January 30th, 2024 Panel Interview Dates (tentative): February 13th and/or 14th, 2024 San Mateo County is centrally located between San Francisco, San Jose, and the East Bay.
With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.
The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment.
The County seeks to hire, support, and retain employees who reflect our diverse community.
We encourage applicants with diverse backgrounds and lived experiences to apply.
Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.
Analyst: Ganna Malik (Management Analyst - D181)