Whatsapp
Posted : Saturday, May 04, 2024 07:40 AM
Front Desk Administrative Associate (on-site)
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford.
The school encompasses 23 departments and 25 interdisciplinary programs.
H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines.
As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major.
Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future.
Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department/Program Description: Stanford's Physics Department is a teaching and research department in the School of Humanities and Sciences.
For undergraduates, we offer Physics majors and minors with a variety of pathways.
For graduate students, we offer a Physics Ph.
D.
program.
The department has approximately 50 faculty members, over 200 graduate students, over 70 undergraduate students, and approximately 30 staff members.
Position Summary: The Department of Physics is seeking an Administrative Associate (AA) to provide administrative and operational support for the department and the Physics Main Office.
In addition, the AA will provide administrative course support for Physics Intro Series courses.
The AA will work under minimal supervision of the Associate Director of Finance and Operations, and have a dotted reporting line to the Associate Director of Undergraduate Studies.
The AA’s role will be split between the two primary functions of front office operations and course administrative support.
It is critical that the AA possess strong critical-thinking skills, along with the ability to multitask and prioritize tasks, using sound judgment.
The ideal candidate is a friendly, proactive, and dependable self-starter with strong interpersonal and communication skill.
This position requires a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making.
The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.
The ideal candidate should have previous experience managing events and be comfortable with Microsoft Excel and Google Suite as well as learning new systems.
This is a 100% FTE, continuing, non-exempt position.
This position will be based on the Stanford campus.
A resume and cover letter describing your qualifications are required to be considered for this position.
If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply.
Thank you for considering employment opportunities with the School of Humanities and Sciences.
CORE DUTIES: · Greet visitors, answer the main office phone line and respond to inquiries, and determine and take appropriate action as required.
Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.
) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as needed.
Coordinate office moves.
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives.
Track completion of required training.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
* Other duties may also be assigned.
EDUCATION AND EXPERIENCE: · High school diploma and three years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS, AND ABILITIES: Proficient computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.
In addition, preferred requirements include: · Bachelor’s Degree · Experience with Microsoft Excel and Google Drive · Interest in student services The expected pay range for this position is $56,000 to $77,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.
The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website (https://cardinalatwork.
stanford.
edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You Imagine a world without search engines or social platforms.
Consider lives saved through first-ever organ transplants and research to cure illnesses.
Stanford University has revolutionized the way we live and enrich the world.
Supporting this mission is our diverse and dedicated 17,000 staff.
We seek talent driven to impact the future of our legacy.
Our culture and unique perks empower you with: Freedom to grow.
We offer career development programs, tuition reimbursement, or audit a course.
Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture.
We provide superb retirement plans, generous time-off, and family care resources.
A healthier you.
Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities.
We also provide excellent health care benefits.
Discovery and fun.
Stroll through historic sculptures, trails, and museums.
Enviable resources.
Enjoy free commuter programs, ridesharing incentives, discounts and more The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities.
Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The school encompasses 23 departments and 25 interdisciplinary programs.
H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines.
As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major.
Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future.
Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department/Program Description: Stanford's Physics Department is a teaching and research department in the School of Humanities and Sciences.
For undergraduates, we offer Physics majors and minors with a variety of pathways.
For graduate students, we offer a Physics Ph.
D.
program.
The department has approximately 50 faculty members, over 200 graduate students, over 70 undergraduate students, and approximately 30 staff members.
Position Summary: The Department of Physics is seeking an Administrative Associate (AA) to provide administrative and operational support for the department and the Physics Main Office.
In addition, the AA will provide administrative course support for Physics Intro Series courses.
The AA will work under minimal supervision of the Associate Director of Finance and Operations, and have a dotted reporting line to the Associate Director of Undergraduate Studies.
The AA’s role will be split between the two primary functions of front office operations and course administrative support.
It is critical that the AA possess strong critical-thinking skills, along with the ability to multitask and prioritize tasks, using sound judgment.
The ideal candidate is a friendly, proactive, and dependable self-starter with strong interpersonal and communication skill.
This position requires a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making.
The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.
The ideal candidate should have previous experience managing events and be comfortable with Microsoft Excel and Google Suite as well as learning new systems.
This is a 100% FTE, continuing, non-exempt position.
This position will be based on the Stanford campus.
A resume and cover letter describing your qualifications are required to be considered for this position.
If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply.
Thank you for considering employment opportunities with the School of Humanities and Sciences.
CORE DUTIES: · Greet visitors, answer the main office phone line and respond to inquiries, and determine and take appropriate action as required.
Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.
) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as needed.
Coordinate office moves.
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives.
Track completion of required training.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
* Other duties may also be assigned.
EDUCATION AND EXPERIENCE: · High school diploma and three years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS, AND ABILITIES: Proficient computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.
In addition, preferred requirements include: · Bachelor’s Degree · Experience with Microsoft Excel and Google Drive · Interest in student services The expected pay range for this position is $56,000 to $77,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.
The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website (https://cardinalatwork.
stanford.
edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You Imagine a world without search engines or social platforms.
Consider lives saved through first-ever organ transplants and research to cure illnesses.
Stanford University has revolutionized the way we live and enrich the world.
Supporting this mission is our diverse and dedicated 17,000 staff.
We seek talent driven to impact the future of our legacy.
Our culture and unique perks empower you with: Freedom to grow.
We offer career development programs, tuition reimbursement, or audit a course.
Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture.
We provide superb retirement plans, generous time-off, and family care resources.
A healthier you.
Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities.
We also provide excellent health care benefits.
Discovery and fun.
Stroll through historic sculptures, trails, and museums.
Enviable resources.
Enjoy free commuter programs, ridesharing incentives, discounts and more The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities.
Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
• Phone : NA
• Location : Stanford, CA
• Post ID: 9005432623
