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Posted : Friday, October 27, 2023 08:22 AM
*Guttman Initiatives Office/Home Manager Job Description*
*Employer: *Guttman Initiatives
*Job Title: *Office/Home Manager
*MANTRA*
_"We make a living by what we get.
We make a life by what we give.
"-Sir Winston Churchill_ *OVERVIEW OF THE POSITION: * The position reports directly to the 1st EA and/or Danielle Guttman Klein.
Ms.
Guttman Klein will rely on the Office/Home Manager, trusting that work will be handled efficiently, accurately, independently and delivered in a timely fashion.
It will be essential that this position be able to proactively perform a wide variety of support functions independently and therefore, manage Trello daily.
Trello cards must be comprehensive, effective and record due dates and changes to due dates and projects.
This position will collaborate with Team Members in order to carry out various functions.
Success in this position will include working as an Executive Coordinator and tending to the details of the Ms.
Klein’s activities, ensuring office and home functions efficiently at all times.
The position requires extensive knowledge of the company and home, as well as of key personnel (both internal and external).
A strong team member possesses a clear understanding of the company’s aims and objectives and can work effectively, quickly understand the task as well as the objectives, and then then can proceed with minimum guidance and little need for restatement.
Effective communication between this position and office team members, including Danielle Guttman Klein is most fundamental for this position.
Utmost accuracy and proficiency are critical.
The Manager must be dependable, self-reliant, be able to work independently, be quick to understand direction and can carry out direction to the detail, be able to proactively seek out solutions to problems, work efficiently, and can be extremely flexible in a dynamic and fast changing environment.
Discretion and confidentiality are essential attributes for a successful Manager, as is the ability to remain calm and composed, while managing solutions to problems.
*The Key Responsibilities for this general support position (include, but are not limited to): * * *Management of Phone Systems * * Answer phones; screen calls, inquiries and requests, and handle them when appropriate; excellent phone etiquette demonstrated at all times * Retrieve messages, respond and/or distribute them in timely manner * Forward calls when the office is closed, and team is working in another location or on holiday * Update message and employee boxes as necessary * Contact phone company/internet provider if lines out of order or not working properly * *Coordination and Organization of Office * * Coordinate and oversee inventory control and management of orders/supplies/groceries for the office and home * Organize and file all documents both in hard and soft copy versions – maintain efficient filing system for company * Manage Office Finder Binder * Organize, manage and maintain tasks and drive follow up * Handle confidential documents and other communications with absolute discretion * Manage relationships outside the office when President is unavailable, offer assistance and provide appropriate attention * Greet visitors * Ensure absolute adherence to office protocol * Errands / returns * Manage maintenance calendar for Lupine (i.
e.
septic pumped every 6 months) * Office management * Sort/process mail * Office equipment maintenance (printers, team computers) * *Coordination and Organization of Home* * Coordinate and oversee inventory control and management of orders/supplies/groceries for the office and home * Organize and file all documents both in hard and soft copy versions – maintain efficient filing system for company * Manage Home Finder Binder * Organize, manage and maintain tasks and drive follow up * Handle confidential documents and other communications with absolute discretion * Manage relationships outside the office when President is unavailable, offer assistance and provide appropriate attention * Greet visitors * Ensure absolute adherence to Home protocol * Errands / returns * Support management of maintenance calendar * Sort/process mail * Home equipment maintenance (printers, technology) * *Team Oversight * * Manage facilities and housekeeping for Lupine Property i.
Oversee checklists, priorities, that tasks are being followed correctly, on time, and with the correct product at office and home ii.
Oversee facilities and vehicles are ready for meetings and events * *Managing birthdays/holidays and special occasion presents and follow up * * *Support work * * Create Packages for Meetings and/or Events * Work with Project Managers, include bios, reports and documents as needed * Ensure business cards are prepared for distribution (in President’s wallet) * Ensure that event needs are met well in advance of the meeting * Property walk throughs to identify any work/maintenance/organization that is needed * Manage/prep for events, events, dinners * *Safety Preparedness * *Key Competencies*: * Positive, professional and flexible attitude required * Dependable, reliable and punctual * Strong, professional and reliable phone skills * Strong, proactive organizational skills with meticulous, impeccable attention to detail * Self-motivated * Understand/comprehend direction quickly and be able to execute task without a lot of oversight * Ability to understand the President’s needs and set priorities efficiently and logically * Ability to act proactively and keep track of tasks, information and deliverables * Ability to work independently to complete tasks and projects with speed and accuracy * Strong communication skills, both verbally and written (accurate spelling, grammar and * punctuation); knowledgeable regarding executive format * Understand when to seek assistance in well prepared and efficient manner * Knowledge of Mac computers and Microsoft Office for Mac (Word, Excel, etc.
) * Discrete and trustworthy, able to handle confidential information * Able and willing to be involved in the decision-making process, analyzing situations and offering solutions * Ability to handle a broad and extensive scope of duties * Ability to establish and maintain effective working relationships * Motivated to make a difference * Turns down the noise * Supports co-workers *About the Guttman Initiatives/Los Altos Hills Office: * Our unique office space is on the 2nd floor of a recently renovated horse barn that provides beautiful views of the tress and horses below.
We also have the company of Ms.
Guttman Klein’s friendly dogs at the office.
Individuals come together from multiple companies at this office to collectively make contributions to make the world a better place.
*Requirements:* · Bachelor’s Degree or an accredited 4-year College or University · 3+ years of recent, long-term, professional experience in a support/assistant/office manager position · Strong Mac computer operation experience · Expert level skills in Microsoft Word, Excel, PowerPoint, and Outlook · Excellent Written and Communication Skills · Ability to maintain respectful relations to all the interfaces made on behalf of the employer · Ability to plan, organize, and multitask with minimal supervision · Ability to handle confidential information professionally · Valid driver's license, access to reliable transportation, proof of auto insurance and safe driving record · Excellent references required from both current and previous employers · Background checks expected This is a full-time onsite role.
Must be local (or willing to relocate) and authorized to work within the United States.
Job Type: Full-time Pay: $85,000.
00 per year Benefits: * Dental insurance * Health insurance * Paid time off Schedule: * Monday to Friday Education: * Bachelor's (Preferred) Experience: * Office management: 3 years (Required) Ability to Commute: * Los Altos Hills, CA 94022 (Required) Ability to Relocate: * Los Altos Hills, CA 94022: Relocate before starting work (Required) Work Location: In person
We make a life by what we give.
"-Sir Winston Churchill_ *OVERVIEW OF THE POSITION: * The position reports directly to the 1st EA and/or Danielle Guttman Klein.
Ms.
Guttman Klein will rely on the Office/Home Manager, trusting that work will be handled efficiently, accurately, independently and delivered in a timely fashion.
It will be essential that this position be able to proactively perform a wide variety of support functions independently and therefore, manage Trello daily.
Trello cards must be comprehensive, effective and record due dates and changes to due dates and projects.
This position will collaborate with Team Members in order to carry out various functions.
Success in this position will include working as an Executive Coordinator and tending to the details of the Ms.
Klein’s activities, ensuring office and home functions efficiently at all times.
The position requires extensive knowledge of the company and home, as well as of key personnel (both internal and external).
A strong team member possesses a clear understanding of the company’s aims and objectives and can work effectively, quickly understand the task as well as the objectives, and then then can proceed with minimum guidance and little need for restatement.
Effective communication between this position and office team members, including Danielle Guttman Klein is most fundamental for this position.
Utmost accuracy and proficiency are critical.
The Manager must be dependable, self-reliant, be able to work independently, be quick to understand direction and can carry out direction to the detail, be able to proactively seek out solutions to problems, work efficiently, and can be extremely flexible in a dynamic and fast changing environment.
Discretion and confidentiality are essential attributes for a successful Manager, as is the ability to remain calm and composed, while managing solutions to problems.
*The Key Responsibilities for this general support position (include, but are not limited to): * * *Management of Phone Systems * * Answer phones; screen calls, inquiries and requests, and handle them when appropriate; excellent phone etiquette demonstrated at all times * Retrieve messages, respond and/or distribute them in timely manner * Forward calls when the office is closed, and team is working in another location or on holiday * Update message and employee boxes as necessary * Contact phone company/internet provider if lines out of order or not working properly * *Coordination and Organization of Office * * Coordinate and oversee inventory control and management of orders/supplies/groceries for the office and home * Organize and file all documents both in hard and soft copy versions – maintain efficient filing system for company * Manage Office Finder Binder * Organize, manage and maintain tasks and drive follow up * Handle confidential documents and other communications with absolute discretion * Manage relationships outside the office when President is unavailable, offer assistance and provide appropriate attention * Greet visitors * Ensure absolute adherence to office protocol * Errands / returns * Manage maintenance calendar for Lupine (i.
e.
septic pumped every 6 months) * Office management * Sort/process mail * Office equipment maintenance (printers, team computers) * *Coordination and Organization of Home* * Coordinate and oversee inventory control and management of orders/supplies/groceries for the office and home * Organize and file all documents both in hard and soft copy versions – maintain efficient filing system for company * Manage Home Finder Binder * Organize, manage and maintain tasks and drive follow up * Handle confidential documents and other communications with absolute discretion * Manage relationships outside the office when President is unavailable, offer assistance and provide appropriate attention * Greet visitors * Ensure absolute adherence to Home protocol * Errands / returns * Support management of maintenance calendar * Sort/process mail * Home equipment maintenance (printers, technology) * *Team Oversight * * Manage facilities and housekeeping for Lupine Property i.
Oversee checklists, priorities, that tasks are being followed correctly, on time, and with the correct product at office and home ii.
Oversee facilities and vehicles are ready for meetings and events * *Managing birthdays/holidays and special occasion presents and follow up * * *Support work * * Create Packages for Meetings and/or Events * Work with Project Managers, include bios, reports and documents as needed * Ensure business cards are prepared for distribution (in President’s wallet) * Ensure that event needs are met well in advance of the meeting * Property walk throughs to identify any work/maintenance/organization that is needed * Manage/prep for events, events, dinners * *Safety Preparedness * *Key Competencies*: * Positive, professional and flexible attitude required * Dependable, reliable and punctual * Strong, professional and reliable phone skills * Strong, proactive organizational skills with meticulous, impeccable attention to detail * Self-motivated * Understand/comprehend direction quickly and be able to execute task without a lot of oversight * Ability to understand the President’s needs and set priorities efficiently and logically * Ability to act proactively and keep track of tasks, information and deliverables * Ability to work independently to complete tasks and projects with speed and accuracy * Strong communication skills, both verbally and written (accurate spelling, grammar and * punctuation); knowledgeable regarding executive format * Understand when to seek assistance in well prepared and efficient manner * Knowledge of Mac computers and Microsoft Office for Mac (Word, Excel, etc.
) * Discrete and trustworthy, able to handle confidential information * Able and willing to be involved in the decision-making process, analyzing situations and offering solutions * Ability to handle a broad and extensive scope of duties * Ability to establish and maintain effective working relationships * Motivated to make a difference * Turns down the noise * Supports co-workers *About the Guttman Initiatives/Los Altos Hills Office: * Our unique office space is on the 2nd floor of a recently renovated horse barn that provides beautiful views of the tress and horses below.
We also have the company of Ms.
Guttman Klein’s friendly dogs at the office.
Individuals come together from multiple companies at this office to collectively make contributions to make the world a better place.
*Requirements:* · Bachelor’s Degree or an accredited 4-year College or University · 3+ years of recent, long-term, professional experience in a support/assistant/office manager position · Strong Mac computer operation experience · Expert level skills in Microsoft Word, Excel, PowerPoint, and Outlook · Excellent Written and Communication Skills · Ability to maintain respectful relations to all the interfaces made on behalf of the employer · Ability to plan, organize, and multitask with minimal supervision · Ability to handle confidential information professionally · Valid driver's license, access to reliable transportation, proof of auto insurance and safe driving record · Excellent references required from both current and previous employers · Background checks expected This is a full-time onsite role.
Must be local (or willing to relocate) and authorized to work within the United States.
Job Type: Full-time Pay: $85,000.
00 per year Benefits: * Dental insurance * Health insurance * Paid time off Schedule: * Monday to Friday Education: * Bachelor's (Preferred) Experience: * Office management: 3 years (Required) Ability to Commute: * Los Altos Hills, CA 94022 (Required) Ability to Relocate: * Los Altos Hills, CA 94022: Relocate before starting work (Required) Work Location: In person
• Phone : NA
• Location : 27772 Lupine Road, Los Altos Hills, CA
• Post ID: 9153807306
