(CMMS) Computerized Maintenance Management System Administrator

JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.
We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.
Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
What this job involves – This role primarily involves the administration of document management, assets, PMs, job plans, and work orders within the CMMS system.
The opportunity is based at our client, a global pharmaceutical company, where you will support the facilities operations.
Reporting to the Facility Manager of JLL, you will be responsible for providing reliable, timely, and efficient support.
In this position, you will work closely with a diverse group of internal and external stakeholders across various levels of the organization.
It is essential to possess independent judgment in order to plan, prioritize, and organize a diverse workload.
As a support to the CMMS Administrator/Planner, attention to detail, strong organizational skills, and a collaborative attitude are important qualities for success in this role.
What is your day to day? Demonstrate fast and accurate data entry abilities.
Provide support to the CMMS and Maintenance Leadership Team.
Offer customer support, scheduling requested work and clarifying requirements.
Assist in batching and dispatching work orders to facility personnel.
Review and audit work orders for quality and completion before entering them into the system.
Collaborate with facility personnel (mechanics, engineers, etc.
) on drafting and reviewing job plans for preventive maintenance.
Support the CMMS Administrator Planner in audit preparation.
Maintain a clean, organized, and safe workspace.
Ensure compliance with JLL's and the client facility's policies and procedures.
Support and audit project turnover packages for compliance before loading them into the CMMS.
Responsible for managing change requests within the CMMS, including additions and modifications.
Maintain CMMS data integrity and security in accordance with the customer's corporate policies.
Collaborate with the customer and JLL staff to identify opportunities for expanding and improving CMMS use.
Distribute necessary CMMS training materials and conduct training for all users.
Possess understanding of building system types and equipment, such as electrical, mechanical, HVAC, and central utility systems.
Offer backup support for other members of the CMMS Admin team if needed.
Perform other job-related duties as assigned.
Desired experience and technical skills Required High School Diploma or equivalent Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) Excellent data management skills, including data input, organization, validation, and reconciliation.
Attention to detail for accurate data entry and record-keeping in the CMMS.
Effective communication and collaboration skills to work with maintenance teams and stakeholders.
Ability to manage time effectively and prioritize tasks in a fast-paced environment.
Adaptability to learn new systems, tools, and methodologies as technology and maintenance processes evolve.
Analytical skills to analyze data, track maintenance trends, and make data-driven decisions.
Preferred Experience with Maximo is a plus.
Technical knowledge of CMMS systems and related software is desired.
Proficiency in using CMMS platforms for data entry, analysis, and reporting desired.
Previous experience in Life Sciences, Pharmaceutical, or other regulated industries desired.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below.
We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL – We’re JLL—a leading professional services and investment management firm specializing in real estate.
We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions.
As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility.
That’s why we’re committed to our purpose to shape the future of real estate for a better world.
We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future.
And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.