Director of Finance & Administration - Department of Dermatology, School of Medicine

Dermatology at Stanford has a rich and wonderful tradition of excellence, community and service.
The Department encompasses over 200 faculty members, trainees and staff, delivering outstanding patient care at over 8 total sites, including Stanford’s affiliated partner institutions and the Stanford Medicine Outpatient Center in Redwood City.
The Department’s academic efforts presently contribute the largest number of published high impact discoveries of any Dermatology Department in the world.
Looking to the future, the mission of the Department will remain focused, as it has been for many years, on leadership in discovery, in patient care and in training leaders of our specialty in an environment that fosters creativity, excellence and synergy.
Over the next five years, Dermatology will further the focus of the three thematic foci of the Department: 1) Cutaneous Malignancies, including Melanoma, Non-Melanoma Skin Cancers and Cutaneous Lymphoma 2) Regenerative Medicine and Inherited Skin Diseases, including developing stem cell therapies for disorders such as Epidermolysis Bullosa and 3) Immune Skin Disorders, including the full range of Autoimmune Skin Diseases.
The support of our entire community of faculty, alumni, patients, and friends will be instrumental in providing the creativity and resources needed in this effort to support trainees, young faculty, patient care advances and innovative research.
The Department of Dermatology, is seeking a Director of Finance and Administration (DFA 2) to partner with the department faculty to achieve continued growth and preeminence in research and patient care.
Reporting to the Chair of Dermatology, with a secondary reporting relationship to the Associate Dean, Chief Financial Officer for the School of Medicine, the DFA will provide strategic leadership and direction for the operations, administration and finances for the department.
As the business partner to the chair, this critical leadership position will ensure sound management of the department and work with the chair and faculty leaders on new and existing research, clinical patient care, and education programs and initiatives to enable the department to achieve its strategic and operational goals.
Additionally, the DFA serves as the liaison to the school and university in all business matters for this department with a combined budget of more than $65MM annually.
As the administrative leader for the department, the DFA provides leadership and direction for all financial and administrative functions, including budgeting and financial management, strategic planning, human resources, grant and contract administration, academic affairs, facilities/space planning, compliance, and safety.
The DFA manages department operations, establishes the administration's organizational structure and environment, and has oversight for administrative policies and procedures in the department.
The duties of this position are typically split between 50% operational and 50% strategic, and the DFA will have multiple levels of professional and supervisory staff.
As a clinical department, the DFA will also have considerable interaction with any of the four Stanford affiliated hospitals.
CORE DUTIES: Establish business and administrative mission and goals for the department in partnership with faculty leadership on departmental affairs and advocate the unit's needs and goals to internal and external parties.
Ensure the financial success of the organization through oversight of the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.
Recommend and develop strategies for general cost containment, strategic investments, and growth management.
Partner with the hospital(s) budgeting process, negotiate funds flow agreements.
Negotiate funding with the hospital(s) for programmatic needs.
Evaluate business processes and operational and/or financial effectiveness to develop long-range business plans, including strategic plans for the organization and programs managed.
Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit and consult and advise senior leadership.
Manage the direction of internal academic and administrative policy development for programs and administrative operations.
Make recommendations for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions.
Direct staff and provide leadership to achieve goals and vision of the organization.
Including the hiring and retaining of staff, career coaching, professional development for direct reports and oversight of performance management for all employees.
In collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
Partner with Hospitals and Clinics to develop business plans and programs, and negotiate and monitor funds flow and productivity targets.
Recommend and develop strategies for clinical cost accounting, revenue management and productivity reporting.
Represent the unit's needs regarding research, clinical and service facilities, negotiate on behalf of the unit's current and future needs with the school and hospitals/clinics administration.
Partner with Hospital leadership on planning, satisfaction, and goals.
Oversee managerial-level staff in the management of all student, fellow, residency related activities and graduate program administration.
Interpret, implement, and ensure compliance with academic and administrative policies and procedures within the unit.
MINIMUM REQUIREMENTS: Education & Experience: Master’s degree (BA, Health Care Administration, Public health or related field) or combination of education and relevant experience.
Five years of progressively responsible managerial experience including financial and budget preparation.
Three years of supervisory experience.
Knowledge, Skills and Abilities: Demonstrated expertise in business and management concepts.
Demonstrated strategic leadership, planning and change management skills Ability to demonstrate a high level of diplomacy in persuading and influencing a wide variety of people at various levels to achieve results.
Advanced financial expertise in accounting, budget planning, and financial forecasting.
Strong knowledge of industry standards and/or regulatory requirements.
Demonstrated ability to identify and analyze all pertinent information/data to make and communicate decisions to meet the unit's current and future financial, research, academic and administrative needs.
Exceptional negotiation and effective interpersonal skills negotiation and political acumen skills.
Ability to establish a culture of integrity within their unit and with those external to the units.
Demonstrates to others that he/she is direct, truthful, and credible.
Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation.
DESIRED SKILLS: • Experience in a clinical enterprise and/or academic medical center • Experience with Pre-Award and Post Award Management EDUCATION & EXPERIENCE (REQUIRED): Master's degree (BA, Health Care Administration, Public Health or related field) or the equivalent combination of education and experience.
A minimum of five years of progressively responsible managerial experience including financial and budget preparation.
Minimum of three years of supervisory experience.
CERTIFICATIONS AND LICENSES: None * - Other duties may also be assigned KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Demonstrated leadership and supervisory, planning and change management skills.
Demonstrated experience implementing financial funding concepts and regulatory agency policies and guidelines throughout multiple unit(s).
Working knowledge of grants and contract administration.
Strong knowledge of industry standards and/or regulatory requirements.
Demonstrated ability to identify and analyze all pertinent information/data to make and communicate decisions to meet the unit(s) current and future financial, research, academic and administrative needs.
Strong negotiation and effective interpersonal skills.
Excellent communication skills.
Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.
Ability to establish a culture of integrity within their unit(s) and with those external to the unit.
Demonstrate to others that he/she is direct, truthful and credible.
Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation.
Makes decisions effectively and decisively.
Demonstrated expertise in business and management concepts.
PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, use a telephone, write by hand, lift/carry/push/pull objects that weigh up to 10 pounds; Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
The expected pay range for this position is $199,000-$291,000k per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.
The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website (https://cardinalatwork.
stanford.
edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Specifics about the rewards package for this position may be discussed during the hiring process.
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