CDDRL Program Manager

SCHOOL/UNIT DESCRIPTION: Stanford University’s Center on Democracy, Development, and the Rule of Law (CDDRL) is part of the Freeman Spogli Institute for International Studies (FSI), and engages in research, training, and policy outreach.
Its faculty produces books, articles, lectures, interviews, and policy papers; the Center organizes seminars, lectures, and other events aimed at academic audiences, the domestic and international policy communities, and the broader public.
Founded in 2002, CDDRL focuses on comparative economic, political, and social development, and in the building of democratic, rules-based institutions around the world.
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We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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We promote a culture of belonging, equity, and safety.
We embed these values in excellence of education, research, and operation.
POSITION SUMMARY: The Center on Democracy, Development and the Rule of Law (CDDRL) is recruiting a highly-organized administrative professional to lead two of the Center’s executive education programs – the Fisher Family Summer Fellows and the Strengthening Ukrainian Democracy and Development (SU-DD) programs.
Interested candidates must include a resume and cover letter to be considered for this position.
Reporting to the Associate Director of Operations and working in close collaboration with the Center Director and faculty associated with the programs, the CDDRL Program Coordinator will perform a variety of functions to support the center’s programs.
The successful candidate is a friendly, proactive and dependable self-starter who can adapt to different working styles and needs.
They should possess excellent interpersonal and communication skills and enjoy meeting and engaging with people from diverse backgrounds.
The ideal candidate will have an interest in global development issues, the relationship management skills to engage with people of diverse backgrounds and personalities, and the energy and vision to help develop both programs further.
Experience with development/fundraising and partnership building is also advantageous.
This role requires a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making.
The program manager should also be comfortable working independently with limited supervision.
Recruiting, evaluating and selecting applicants to the Summer Fellows/SU-DD Programs.
This involves reaching out to our program alumni, trusted partners, and other networks to stimulate strong applicants.
Screening, reviewing, and conducting due diligence on applicants is one of the central functions of the role, which requires someone with the ability to evaluate and critically review applicants based on several criteria.
In collaboration with the CDDRL Faculty Director, the Program Manager will develop the program at Stanford, which includes setting the agenda, advising in the development of the curriculum, making recommendations for course improvements, supporting the fellows, overseeing the program’s interns, coordinating special events, and being the central point of contact for faculty, fellows, and other CDDRL staff helping with the program.
Ensure that the logistics for the program run smoothly, including airfare, accommodations, and ground transportation for the fellows; catering and event logistics for special dinners during the duration of the summer program; and other items as needed.
Prepare communications materials and social media content to support the program’s outreach and recruitment goals.
Manage the program’s alumni community and concurrent activities, communications and social media activity.
The program coordinator will build and deepen relationships with alumni and support special projects associated with the alumni network.
The program coordinator will also be tasked with developing a regular alumni newsletter and maintaining the network’s closed Facebook group page to foster communication and cohesion within the network.
Support stewardship and development objectives for the program.
Build and maintain partnerships with peer leadership programs and other organizations that support democratic leaders and human rights activists.
Support the program’s general administration which includes website maintenance and development; budget management; maintenance of central alumni database; and other systems and processes to support relationship management goals This position will be based on-site at the Stanford campus and may be considered for a hybrid work schedule (partially onsite and offsite), subject to operational need.
*The selected candidate should plan to work in person on campus with no interruption from early June through the end of August and must plan vacation around that time frame accordingly.
This position is fixed term for one year with the possibility of extension based on funding availability and programmatic need.
Applicants must be authorized to work for any employer in the U.
S.
We are unable to sponsor or take over sponsorship of an employment VISA.
CORE DUTIES: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Research and/or write background information for meetings.
Participate in meetings on supervisor’s behalf, inform after the fact.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.
Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Make recommendations based on reports.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
May assist with capital or special equipment requests and/or vendor selection.
Coordinate complex office moves.
Plan and coordinate routine remodeling and renovations.
Analyze and review material and extract pertinent information for briefing purposes.
Positions at this level also include one or more of the following duties: In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.
Responsible for leading the administrative functions of a program or unit.
Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process.
Serve as building coordinator.
Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input MINIMUM REQUIREMENTS: Education & Experience: High school diploma and six years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities: Advanced computer skills and demonstrated experience with office software and email applications.
Proven success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Certifications and Licenses: None PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS: Position is hybrid and may require occasional work on evenings and weekends WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, https://adminguide.
stanford.
edu.
For On-site or Hybrid positions: The expected pay range for this position is $37.
98 to $48.
56 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.
The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website (https://cardinalatwork.
stanford.
edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Specifics about the rewards package for this position may be discussed during the hiring process.
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Enjoy free commuter programs, ridesharing incentives, discounts and more! The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.
Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned.
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