Sales Coordinator

JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.
We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.
Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Overview: We are seeking a Sales Coordinator to join our entrepreneurial and successful Brokerage Operations team within our Menlo Park office.
We offer a fun, fast-paced, collaborative, dynamic environment with one of the top brokerage teams in the Bay Area.
We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth.
We believe the best inspire the best, so we invest in supporting each other, learning together, and celebrating our success.
Our ideal candidate is focused on delivering only the best work product and results to our brokers and clients.
We will engage this candidate in providing high-level support to multiple tenant representation brokers, often handling a large number of details relating to complex real estate transactions.
The responsibilities of this role include managing deal transactions, customizing marketing materials, interacting with clients, helping with new business activities, moderating financial management, and providing general support.
The role also provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility.
Responsibilities: Prepare documents including Requests for Proposal, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc.
with direction from brokers and/or knowledge of company policies, procedures, and best practices Create and edit presentations, pitches, and client deliverables using PowerPoint, Adobe InDesign, and Microsoft Software Gather research information and create market surveys and tour books by adding building information, maps, pictures, and CoStar data Support the marketing & Sales Enablement teams in the preparation of flyers, brochures, and email distributions Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate Manage all listings on brokerage listing services including Marketsphere, CoStar, and LoopNet Schedule and execute regular email blasts via Eloqua Create and maintain intranet sites for client and property purposes including View the Space and Hightower Process deal file paperwork, gather and label required documents, obtain necessary approvals Manage, update and post transactions to financial software system, Dealio Update and maintain company Contact Relationship Management database to track prospects, clients, and deal information Assist and participate in planning as needed for industry functions or client events and open houses Prepare and execute expense reports including credit expenses and check request forms on a regular and timely basis, meeting financial and legal requirements, and adhering to the JLL T&E policy Partner with finance and brokers on monthly/quarterly WIP updates and inbound business reports Update and maintain brokers’ professional profiles and other marketing-related material, as needed Participate in regular coordinator and business unit meetings Organize and participate in periodic client meetings and/or calls Perform general duties such as printing, binding, scheduling meetings, greeting clients, setting up conference rooms, maintaining the office, making travel arrangements, and covering the front desk as needed to further support and leverage the sales process Assist in the production of large marketing presentations, often with short lead-time Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, and submarket updates, market analysis, newsletters, and tour books Coordinate/manage mailings - partner with external printers, as needed Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipment Become a JLL expert across databases, technology resources, corporate policies, & broker tools Support and encourage the brokers to utilize and adapt technology platforms to support business development strategies Qualifications: 1-3 years of relevant experience supporting multiple people, preferably in the commercial real estate industry or other professional services organization Bachelor’s Degree preferred, but not required Excellent writing, editing, formatting and oral communication skills High level of proficiency and working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required; knowledge of Adobe Software such as InDesign and Photoshop a plus Project management capabilities, including the ability to efficiently prioritize multiple simultaneous projects with minimal direction, often working within tight deadlines and frequent interruption Strong client service orientation, proactive working style, and friendly, helpful attitude Possesses a positive attitude and a drive for personal growth & development Ability to work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action, while maintaining a calm exterior presence Commitment to high professional ethical standards and discretion in handling confidential information About JLL JLL (NYSE: JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying, and investing in real estate.
A Fortune 500 company with annual fee revenue of $4.
7 billion and gross revenue of $5.
4 billion, JLL has more than 230 corporate offices, operates in 80 countries and has a global workforce of approximately 58,000.
On behalf of its clients, the firm provides management and real estate outsourcing services for a property portfolio of 3.
4 billion square feet, or 316 million square meters, and completed $118 billion in sales, acquisitions, and finance transactions in 2014.
Its investment management business, LaSalle Investment Management, has $55.
3 billion of real estate assets under management.
JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.
For further information, visit www.
jll.
com.
EEO Statement: JLL is an Equal Opportunity Employer JLL is an equal opportunity employer and committed to developing and maintaining a diverse workforce.
JLL strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.
g.
child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.
The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business.
Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below.
We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL – We’re JLL—a leading professional services and investment management firm specializing in real estate.
We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions.
As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility.
That’s why we’re committed to our purpose to shape the future of real estate for a better world.
We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future.
And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.