Administrative Associate 2

Company Description Jobs for Humanity is partnering with Stanford University to build an inclusive and just employment ecosystem.
Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals.
This position is open to candidates who reside in and have the legal right to work in the country where the job is located.
Company Name: Stanford University Job Description Stanford University is seeking an Administrative Associate 2 to provide administrative and operational support working under general supervision.
This AA2 opportunity offers an exciting position within the School of Medicine, Department of Pediatrics and will function as part of an administrative team within a cGMP (current Good Manufacturing Practice) facility that is developing innovative cell and gene-based therapies for the treatment of disease and the promotion of health in pediatric and adult patients.
The Laboratory for Cell and Gene Medicine (LCGM) is a multi-product biologics manufacturing facility that provides regulatory, quality systems, process development and manufacturing support to the School of Medicine, Lucile Packard Children’s Hospital (LPCH) and Stanford Health Care (SHC) in developing cell and gene therapies for Phase I/II clinical trials.
Duties include: Respond to inquiries, determine and take appropriate action as required.
Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.
) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as needed.
Coordinate office moves.
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives.
Track completion of required training.
Maintain approved content on websites.
May perform human resources transactional support, e.
g.
time cards, I9s, and/or faculty affairs support.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
- Other duties may also be assigned Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position.
The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
The pay range for this position working in the California Bay area is $56,000 to $77,000.
DESIRED QUALIFICATIONS: EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing routine tasks.