Middle School Program Manager

Located in the San Francisco Bay Area, Crystal Springs Uplands School is a 6-12 co-educational, independent day school located on two distinct campuses in Hillsborough and Belmont, CA with 125 employees.
Our deeply connected culture and community celebrates scholarship, strives for balance, and fosters inclusion.
The Professional Adult Community (PAC) is an experienced, collaborative group of employees who are committed to the mission and core values of the school.
Crystal is full of kind, curious learners (adults and students alike) who are passionate about the school’s mission of transformative teaching and meaningful connections.
We are committed to the work required to create more equitable systems and foster inclusive environments so that all members of our community can thrive together.
*MISSION STATEMENT* Through transformative teaching and meaningful connections, we empower kind, curious learners to thrive together.
*CORE VALUES* * We Celebrate Scholarship - The foundation of Crystal is academic excellence.
* We Seek Growth Challenges - Our culture says try it.
* We Foster Kindness & Inclusion - Crystal is a caring and diverse community.
* We Strive for Balance - A holistic approach to well-being is integral to our mission.
* We Engage with Enthusiasm - With unbounded spirit, we give our best effort every day and pay it forward to our community.
* We Lead with Humility - Being grateful and open-minded, we pursue lifelong learning.
*JOB DESCRIPTION* *Summary* The MS Program Manager is a key member of the Middle School Leadership Team and is responsible for coordinating the operations of the Middle School community to ensure smooth functioning and effective deployment of resources.
On a daily basis, the MS Program Manager acts as a hub in the community, addressing a wide array of needs and questions from our Professional Adult Community (PAC), parents/guardians, and students.
Because of their diverse contacts in the community, the MS Program Manager serves as an important liaison for the Head of Middle School and the Middle School Leadership Team, anticipating both short- and long-range needs and providing strategic counsel and support.
Key Job Competencies * *Critical Thinking/Problem Solving:*Analyzes and integrates trends and patterns based on diverse information and perspectives to determine the root causes of problems, identifies the best course of action, and prioritizes efforts.
Develops new insights and formulates creative solutions, considering the impact and implications of recommendations in the context of overall vision, goals, and objectives.
* *Decision-Making:*Generates and evaluates alternatives before making a decision or taking action, considering the risks associated with each option and selecting the option that has the best balance of risk and reward, encouraging input from others when it is appropriate, standing by decisions without reconsidering unless information or circumstances make it necessary to do so, and evaluating the effectiveness of decisions after they have been made.
* *Project Management:*Leads and executes complex projects to achieve goals by prioritizing activities, assigning responsibilities in accordance with capabilities, monitoring progress, and evaluating impact.
* *Quality Results:*Ensures high-quality results on projects/tasks, meets deadlines, and attends to details.
Takes responsibility for the quality of work and achieves results with little oversight.
* *Communication:*Possesses an exceptional ability to articulate thoughts and express ideas effectively using oral, written, visual, and non-verbal communication skills, as well as deep listening skills to gain understanding.
* *Emotional Intelligence:*Demonstrates high levels of self/social awareness, self-management, empathy, and curiosity.
* *Personal Growth:*Demonstrates commitment and curiosity to ongoing learning and development.
* *Relationship Management:*Positively collaborates and builds/maintains authentic and trusting relationships.
Demonstrates high levels of discretion and confidentiality.
* *Collaboration:*Leverages interpersonal and intrapersonal qualities to collectively solve a problem or make progress toward a common goal.
*Essential Functions* The responsibilities of the MS Program Manager fall into the following broad categories, with specific functions highlighted to convey the scope of duties without detailing every function.
*Administrative Support:* * Work closely with the Head of Middle School (HoMS) and MS Director of Student Equity and Engagement (DoSEE) to ensure the effective and efficient running of the MS campus * Oversee hiring process logistics and serve as the primary point of contact for finalist visits * Anticipate and meet the daily and long-term needs of the HoMS and MS DoSEE *Communication and Coordination:* * Manage the substitute program for the MS * Manage the daily attendance system and coverage of the front desk * Efficiently process and respond to a high daily volume of correspondence across multiple platforms * Stay in close contact with US Program Manager, Chief Executive Assistant, and other operational staff for efficient task and project management across both campuses * Create and track special schedules and help maintain the master calendar * Communicate with relevant personnel and constituencies for MS events * Coordinate with food service provider for special events or schedules * Attend Divisional Campus Meetings and leadership meetings, supporting as needed *Middle School Event Management:* * Take the lead in organizing the logistics for Middle School events * Collaborate with the Associate Director of Family Engagement to plan and promote parent/guardian education and events *Supervision:* * Manage the MS Assistant and MS Program Assistant * Train and develop direct reports, assigning responsibilities to them in accordance with their skills and strengths *Student Support:* * Monitor students for excessive tardies or absences, providing regular reports to the Student Support Team * Coordinate day-to-day support and care for students as needed *Cultural and Environmental Stewardship:* * Uphold and model Crystal’s Core Values * Maintains confidentiality and builds high-trust relationships across a broad spectrum of constituents * Foster an inclusive school environment *Job Requirements: Education, Certifications, and Work-Related Experience * * Associate’s degree or bachelor’s degree is required * 3+ years of experience working in an office or school setting in a similar or related capacity * Operational knowledge of web-related technologies * Operational knowledge of Google applications and Gmail * Operational knowledge of MS Word, Excel, and PowerPoint *Preferences* *An ideal candidate will demonstrate:* * Cultural competency and the ability to work well with diverse groups of people * Service-related people skills, problem-solving skills, and communication skills * Independence and motivation, requiring little direct supervision * Strong work ethic and follow-through to meet deadlines and fulfill commitments * Executive functioning and time management skills * Self-regulation, resilience, warmth, and a sense of humor in the midst of a highly dynamic middle school environment *Physical Requirements and Work Environment:* * Able to work in a dynamic environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts * Able to lift up to 20 pounds * Able to climb stairs * May work at a desk and computer for extended periods *Travel Required* Light travel between the Middle School and Middle School campuses, as needed.
*Affirmative Action/EEO Statement* Crystal Springs Uplands School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
*Other Professional Duties* Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.
Duties as assigned to the Essential Functions, responsibilities, and activities may change at any time with or without notice.
*Salary and Benefits* This is a full time permanent position (40 hours/week), benefits-eligible,12-month administrative staff position, and the annual salary is commensurate with experience within the range of $60,000 - $105,000.
*Application Instructions * To apply for this position please submit your resume and cover letter by using the following link https://www.
paycomonline.
net/v4/ats/web.
php/jobs/ViewJobDetails?job=110629&clientkey=4E25086C16A854DAA21D0C9C64D6DBB0&jpt=f7d0ef844e09e03c37de336aec177f41 Job Type: Full-time Pay: $60,000.
00 - $105,000.
00 per year Benefits: * 403(b) * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Professional development assistance * Referral program * Retirement plan * Tuition reimbursement * Vision insurance Schedule: * Monday to Friday Work setting: * In-person * Private school Ability to Relocate: * Belmont, CA 94002: Relocate before starting work (Required) Work Location: In person